Executive Assistant

About Arete Scholars Fund

Arete Scholars Fund is a nonprofit education choice organization with a 15-year track record of advancing excellence for underserved and marginalized children. Through tax credit scholarship programs in Georgia and Louisiana, Arete has awarded more than 20,000 K12 scholarships totaling over $88 millionempowering families to choose the private school environments that best align with their childrens unique gifts and learning needs.

At Arete, we believe in the ancient Greek ideal of arete excellence in action and a life well lived. Our four pillarsAcademic Support, Leadership Formation, College & Career Pathways, and Sustaining Successreflect a holistic vision for scholar development that extends far beyond financial support. Our scholars are not recipients; they are a community of excellence in the making.

Position Summary

The Executive Assistant to the President is a mission-critical role at the center of Aretes leadership operations. Working closely with the President in our Louisiana office, this individual ensures the executive office operates with efficiency, professionalism, and relational warmthboth internally with staff and board members, and externally with scholars, families, donors, and community partners.

This is not a traditional administrative role. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced nonprofit environment, exercises sound judgment, and demonstrates a genuine commitment to Aretes mission. This role requires the ability to support both the strategic cadence of the Presidents office and the meaningful human interactions that define Aretes work.

Key Responsibilities

Executive & Administrative Support

• Manage the Presidents calendar with a strategic understanding of organizational priorities, board cycles, fundraising seasons, and key events.
• Coordinate domestic travel logistics, including flights, accommodations, transportation, and detailed itineraries.
• Prepare and process expense reports, reimbursements, and assist with budget tracking.
• Draft, proofread, and format correspondence, presentations, reports, and other documents.
• Screen and manage incoming communications with sound judgment regarding urgency and appropriate routing.
• Maintain organized digital and physical filing systems while safeguarding confidential information.
• Anticipate needs by preparing briefing materials, background research, and talking points.
• Coordinate logistics for leadership meetings, board meetings, off-site planning sessions, and special events.

Board & Governance Support

• Prepare board meeting materials, including agendas, reports, presentations, and minutes.
• Coordinate scheduling and logistics for board, advisory board, and committee meetings.
• Maintain board records, including directories, governance calendars, and archives.
• Provide administrative support to board leadership as directed by the President.

Scholar & Family Interaction

• Serve as a warm, professional first point of contact for scholars and families.
• Coordinate with program staff to ensure timely follow-up on escalated needs.
• Reflect Aretes values of dignity, care, and high expectations in every interaction.

Human Resources Support

• Assist with onboarding logistics, including equipment, system access, orientation materials, and first-week scheduling.

Donor & Partner Engagement Support

• Coordinate donor meetings, site visits, and cultivation events.
• Prepare donor acknowledgments, thank-you letters, and stewardship communications.
• Support Area Fund engagement through coordination with regional leadership.

Development & Financial Tracking

• Track and reconcile tax credit contributions and charitable donations across Georgia, Louisiana, and Alabama.
• Monitor donation activity for compliance with program requirements and donor intent.
• Maintain accurate and organized donor files.

Development Systems & Data Management

• Maintain and update the development CRM/database.
• Perform routine audits to ensure data accuracy and integrity.

State Reporting & Compliance

• Prepare and submit monthly Louisiana reports for receipting and compliance.
• Ensure all reporting deadlines are met with complete and accurate documentation.

Tax Credit Program Administration

• Manage Georgia tax credit pledges from submission through fulfillment.
• Track Alabama donations and confirm timely issuance of receipts.

Cross-Functional Support

• Collaborate with finance and program teams for accurate reconciliation and reporting.
• Support development leadership with data requests and administrative needs.
• Manage incoming mail and coordinate timely deposit of checks.

Required Knowledge, Skills & Abilities

• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication skills
• High emotional intelligence and strong interpersonal skills
• Ability to handle confidential information with discretion
• Proactive, solutions-oriented mindset
• Proficiency in Microsoft Office Suite and virtual meeting platforms
• Interest in nonprofit work, K12 education, or school choice preferred
• Ability to remain flexible, composed, and positive in a fast-paced environment
• Experience supporting senior executives preferred

Qualifications & Education

• Must reside in Louisiana as person will need to travel to office on a weekly basis.
• Bachelors degree required (Business, Communications, Public Administration, Education, or related field preferred)
• 35 years of experience in an executive assistant or similar role
• Experience in nonprofit or mission-driven organizations strongly preferred
• Experience supporting Development channel functions (i.e., CRM data management and reporting, state reporting and filing, and reconciliation).
• Experience with CRM (HubSpot preferred)
• Proven ability to manage complex calendars and logistics
• Experience with HR coordination or onboarding is a plus

Compensation: $65,000 per year

Equal Opportunity Statement

Arete Scholars Fund is an equal opportunity employer committed to building a team that reflects the diversity of the scholars and communities we serve. We believe every team member plays a role in advancing our missionand that excellence in administration is excellence in service to students.