Production Coordinator

Production Coordinator

The Production Coordinator assists in the day-to-day operations of production content, logistics, and business operations to support the Andscape division of ESPN.

Responsibilities:

• Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
• Responsible for dealing with time-sensitive materials and decisions.
• Facilitate contractual agreements alongside production needs (i.e., Master Services Agreements, Third Party Licensing Agreements, Deal Memos, assist leaders with Talent contracts, etc.)
• Trusted to draft third party licensing agreements for video and photography clearances, performance contracts for voiceover and on-camera talent agreements using Legal counsel approved templates.
• Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups, such as rights and clearances.
• Work alongside Managing Producers, Coordinating Producers, and departmental VP to ensure compliance on internal policies related to feature and creative productions.
• Coordinate insurance and contractual compliance for third-party vendors along with Disney Risk Management and Legal standards
• Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment
• Coordinate logistics for on-location shoots such as insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details, all compliant with Disney health and safety guidelines.
• Organize, project, and track budgets for projects of varying scale (single feature or tease project to full documentary series)
• Responsible for the handling and relaying of sensitive or confidential information (budgetary, fee-related, non-disclosure agreements, etc.).
• Facilitate onboarding of third-party vendors to ensure they are active in the system and able to work for Disney.
• Schedule approved third-party vendors in Playbook to track work history and confirm payment.
• Submit invoices and track correspondence related to budgets
• Act as a liaison for drone approvals, making sure all requirements are met while working with the Drone team.
• Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.
• During Production peak times, remains accessible, and is often required to work non-traditional days/hours.
• Participates in the recruiting, selecting, and scheduling of Content Associates and Production Assistants as needed, for specific production groups and sport categories/show units.
• Responsible for all personnel schedule accounting, including tracking hours & the vacation approval process. Help train new hires on Production departmental processes and procedures.
• Provides objective feedback on performance to staff and remote personnel and shares feedback as required.
• Plans, requests and allocates production facility needs of assigned sports/shows/ projects.
• Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.
• Work is reviewed from a short-to-mid-term perspective and against defined Production objectives, budgets, and schedules.
• Traveling for productions (domestic and international) may be required.

Basic Qualifications:

• Must possess strong organizational skills (i.e., budgeting time and prioritizing workload, accuracy, and attention to detail in all tasks, ability to implement systematic processes and organize information flow).
• Must understand the value of synergy in a dynamic organization.
• Must possess strong communication skills (i.e., clear and concise in all forms of communication, ability to handle high-volume email and phone traffic, as well as in-person interactions).
• Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations that arise and are subject to continual change.
• Demonstrates ability to take initiative; suggests ideas and solutions to problems that arise or before they occur. Must be a natural problem solver.
• Has basic experience in various aspects of production management (i.e., processing contracts and invoices, creating, maintaining, and distributing production information, travel management, and production personnel scheduling/staffing).
• Possesses basic understanding of the production of studio shows, remote events and/or packaged shows, as well as short-form and long-form in-program features.
• Has knowledge of the operational and logistical aspects of production planning.
• Has some financial management experience.
• Advanced knowledge of Microsoft Office programs (i.e., Office 365, Outlook, Excel, Word, One Note, and PowerPoint).
• Demonstrated passion and commitment to diversity and inclusion, including inviting diverse perspectives, fostering an inclusive work environment, and supporting workforce diversity
• A minimum of 2 years of production and/or operations experience.

Preferred Qualifications:

• Working knowledge of the following systems/tools:
• Slack, Zoom, Smartsheet, KeyNote
• NCS, ENPS, Playbook
• Concur, Kronos, Autoflow Invoice Management, and SAP
• Prior experience in the development/review of legal contracts and footage licensing agreements
• Prior experience in the management/production of short-form and long-form features

Required Education:

• High School Diploma or Equivalent

Preferred Education:

• Bachelor's Degree or equivalent