Purchase Order & Payment Support Analyst

Purchase Order & Payment Support Analyst

This position will be for a Purchase Order & Payment Support Analyst who is responsible for supporting payment-related costs for GE Vernova Onshore Wind Logistics support. This position will work with GEV Logistics Service Providers (LSPs) and the client to ensure all costs are captured in the system(s) of record. This position will manage expenses and find ways to make our operations more cost-efficient. This position will need to be well-versed in data and financial analysis and have a strong attention to detail to maintain data integrity within the systems of record and while managing vendor communications. The primary duties of the Purchase Order & Payment Support Analyst are to onboard suppliers, manage purchase orders, assist with freight payment inquiries, provide detailed reporting, and manage inefficiencies.

Essential Duties & Responsibilities:

• Manage Supplier onboarding/maintenance in systems of record
• Process and track purchase orders from creation to fulfillment
• Provide guidance to internal/external customers on system navigation and purchasing procedures
• Maintain documented processes on issuing POs and receiving against POs
• Problem-solve Purchase Order related issues with Customer and/or helpdesk accordingly
• Advise customer of cost discrepancies
• Hold conference calls with internal and external customers to resolve discrepancies
• Maintain Smartsheet for customers to request POs and suppliers to invoice against POs
• Track Purchase orders as well as the corresponding invoices
• Provide various reports on purchase order creation and open balance
• Support 3rd party freight payment inquiries for non-PO related invoice discrepancies
• Identify process improvement opportunities while maintaining documented processes
• Support/assist with additional reporting needs with colleagues as needed

Required Qualifications & Experience:

• 3+ years of experience working in Finance, Accounting, Business Management, Logistics, or related field.
• Able to connect and communicate across all levels of internal colleagues/stakeholders.
• Advanced Proficiency in MS Excel, Moderate Proficiency in all other MS Office programs
• Proficiency in Smartsheet
• Fluent and proficient in both spoken and written English.

Desired Characteristics:

• Bachelor's Degree (preferably in Finance, Accounting, or Business Management).
• 2+ years of experience in data, operational, and financial analysis.
• Capability to learn new software quickly and integrate knowledge into solutions.
• Ability to multitask in a demanding work environment while maintaining exceptional attention to detail
• Demonstrated skills with the ability to handle high pressure, time sensitive issues.
• Exceptional planning, organizing and follow-up skills.
• Strong critical thinking and problem-solving skills with a proactive approach to data management.