Coordinator, Merchandise

Coordinator, Merchandise

Merchandise is a critical component of WGAESF. It is an impactful tool to further awareness of our organization and to thank loyal supporters. The Coordinator, Merchandise role will manage WGAESF merchandise programs and special orders, collaborating with the Senior Director, Merchandise to respond to the growing demand for merchandise across the organization.

Key Responsibilities

WGAESF

• Department gift sourcing and purchasing
  • Awards and trophies
  • Par Club
    • Source and order premiums
    • Assist with mailings (bag tags, premiums announcement, etc.)
    • Track inventory / Reporting
• ESF Development Stewardship
  • Track inventory and place reorders for product at J&H warehouse
  • Track expenses and usage
  • Special order requests (Donor Gifting, Alumni, Match Play Partners, etc.)
• ESF Development Events
  • Manage event gift distribution from J&H warehouse or WGAESF HQ
  • Collaborate with event planners to suggest and source gift ideas
  • Place special orders (ES Cup Events, ESF Outings, Gala, etc.)
• Tournaments
  • Collaborate with Merchandise staff on gifting ideas for special events, pro-ams and player gifts
  • Assist with staff uniform needs and distribution
• Scholarship Team scholars and advisors
• Career Services events
• WGA Caddie Academy uniforms
• HR staff golf outing, holiday gifts
• WGA Directors green coats and ties, special orders
• Licensing
  • Partners quarterly tracking and billing
  • E-commerce drops - product development and management
  • Collaborate with Marketing to ensure all designs comply with brand guidelines
• Evans Scholars Invitational
  • On-site merchandise activations or future opportunities
  • Pro-Am gifting distribution
• BMW Championship
  • Year-Round
    • Buying Assistant product selection and development
    • Point of Sale program management data entry, reports and barcoding
• On-Site Merchandise Support
  • Load-in / Load-out support
  • Vendor coordination and management
  • Front of House operations customer service, signage and restocking
  • Supervising satellite merchandise locations
• Internet Merchandise Operations On-going:
  • ESF Par Club Premiums
    • J&H Fulfillment operations liaison
    • Facilitate all aspects of the program
    • Transition excess product to ESF Event Gifting
  • BMWChampionship.com
    • J&H Fulfillment operations liaison
    • Product management and liquidation
    • Customer Service
    • Coordinate marketing campaigns
    • Monthly reporting
• WGA & WWGA Director Website
  • Shopify store product set-up
  • Headquarters merchandise management
  • Order fulfillment
  • Peter Millar Microsite Data Entry
• WGAESF Collection x Imperial
  • Coordinate marketing campaigns
  • Refresh product as needed
• Future Opportunities
  • New WGAESF online merchandise store (TBD Platform)
  • New Par Club Premiums platform research and reimagine how to execute
  • ESF Scholar merchandise - assist scholarship houses with merchandise needs and sourcing

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Willingness to work at the Glenview office, in-person.
• Willing to travel for meetings and events as requested
  • PGA Merchandise Show (January)
  • Vendor Meetings as needed
  • Evans Scholars Invitational (July) early mornings or evenings may be required
  • BMW Championship (August)
    • Ability to relocate and travel as necessary for on-site support up to 3 weeks (merchandise load-in to load-out)
    • Nights, weekends and holidays as required
    • Ability to work extended workdays (approx. 12 hours)
• Physical Demands sit, stand, walk and lift and/or move up to 50 pounds.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required
• Should be comfortable learning online platforms such as RepSpark, NuOrder, retailcloud, Shopify and J&H warehouse platform

Competencies

• Excellent "people" skills are a must
• Self-motivated, team player with the ability to establish strong working relationships with customers, clients, co-workers, vendors and volunteers
• Must possess strong organizational skills for physical product management and digital ordering
• Excellent verbal and written communication skills

Education and/or Experience:

• Bachelor's degree from a four-year college or university with zero to five years of job-related experience.
• Internship or work experience in sports management, golf, and/or retail preferred

Benefits Include:

Base salary plus bonus (commensurate with experience)

• Comprehensive insurance package (medical, dental, vision, etc.)
• 403(b) retirement plan with a very competitive contribution program
• Paid time off
• Walking distance to Glenview Metra train station

Application

To apply for this position, please send your resume to Human Resources at View email address on click.appcast.io.

About the Evans Scholars Foundation | Western Golf Association:

Since 1930, the Evans Scholars Foundation (ESF) has provided full tuition and housing scholarships to deserving caddies. More than 12,870 Alumni have graduated as Evans Scholars, representing more than $435 million in tuition and housing costs. There are currently 1,310 Evans Scholars attending 28 universities across the country. The Western Golf Association (WGA) has conducted championships for professional and amateur golfers since 1899. Today, it is a driving force in the game of golf, raises funds and awareness for the Evans Scholars Program and promotes youth caddie opportunities.

Values Statement

We believe that fostering a welcoming environment and embracing various perspectives are vital to strengthening our organization. We aim to cultivate a community where everyone feels valued and to expand opportunities to elevate and enrich the WGA and Evans Scholars community.