OFFICE ASSISTANT (TYPING)

Job Title

Collect, review for accuracy, and process CHP 180 Vehicle Report, which include vehicle storage, vehicle impounds, stolen vehicles, recovered vehicles and locations of vehicles. Mail notices to the registered owners and legal owners. Contact owners of vehicles reported stolen by mail and/or telephone. Process and track suspense file for incoming and outgoing CHP 180B, Vehicle Follow Up. Maintains filing system by sorting and filing all CHP 180 Vehicle Reports, adhering to retention schedule. Which include vehicle storage, recovered vehicles, stolen vehicle and CHP 180B, Vehicle Follow Up. Complete monthly reports by entering data for Division, including the CHP 729, Uniform Crime Report (UCR) which is now NBIRS through Mark43 program. Process the National Crime Investigation Center (NCIC) Validation Reports for the Department of Justice, and the CHP 136E, Vehicle Theft Report. Updates and maintains Stolen and Felony/Recovered Logs. Answer telephones; assist walk-in customers and provide assistance to Special Duty personnel in assisting the public as needed. Assist the public in sale of arrest and traffic collision reports. Process daily/weekly receipts and cash drawer balance. Prepare the weekly CHP 230, Transmittal Record, itemize the transmittal weekly, visits bank to deposit cash sales and forward to Cashiering Unit for processing. Verifies incoming office supply orders and matches with packaging slips for each order to ensure accuracy and stocks and places items away. Checks the outgoing trays in the sergeant's office throughout the day for daily work, ensures paperwork is properly processed and distributed to the appropriate personnel. Process monthly CHP 471, Monthly Copier Report. Tracks and orders copier supplies. Maintains office machines ensuring necessary supplies are on hand and arranges for repair when necessary. Removes all incoming faxes and copies and distributes all faxes in a timely manner. Order and maintains all Fed Ex supplies. Sorts weigh stamps and bundles incoming and outgoing mail and makes mailing labels as needed. Ensures all filing cabinets are unlocked before the start of the work day and locked by the end of the day. Provides coverage for the clerical office when staff members are absent and assists with clerical duties and workload as needed. Performs other job related duties within scope of the classification, as assigned.

You will find additional information about the job in the Duty Statement.