Purchasing Assistant

Temporary Position With Potential To Transition To Permanent Compile information to confirm suppliers' receipt of purchase orders and verify information is correct, follow up with specified reports, track incoming freight costs, update purchasing information in distribution database. Essential functions include: Responding to customer and supplier inquiries about order status, changes or cancellations. Reviewing supplier purchase order confirmations in order to verify accuracy and expected ship dates. Recording in P21 system. Tracking the status of purchase orders. Monitoring supplier performance, recommending supplier modifications when necessary. Informing purchaser of longer than expected backorder dates and unapproved price increases from supplier confirmations. Saving all received supplier confirmation and linking confirmation to the purchase order in the P21 system. Editing pricing in Prophet 21 database when necessary. Tracking incoming freight costs from selected suppliers. Investigating any incoming freight cost discrepancies or errors. Following up on selected weekly reports. Confirming all rush purchase orders with the supplier the day they are placed and informing purchaser or any delays. Assisting with other tasks and projects as needed. Position qualifications include: Accountability - Ability to accept responsibility and account for his/her actions. Accuracy - Ability to perform work accurately and thoroughly. Ambition - The drive to achieve personal advancement. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Decision Making - Ability to make critical decisions while following company procedures. Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Reliability - The trait of being dependable and trustworthy. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. Education & Experience: Education: High School Graduate or General Education Degree (GED) required Experience: None Computer Skills: Must be proficient in Microsoft Office, know how to use the Internet for research and marketing, as well as adapt easily to new systems.