Office Assistant, Seasonal - Civil & Marine Division - Kotzebue

Job Description

NANA Construction is seeking a reliable and detail-oriented Office Assistant to support daily administrative operations. The ideal candidate will help ensure the office runs smoothly by handling a variety of clerical and organizational tasks.

Responsibilities

• Answer and direct phone calls, emails, and other communications
• Maintain organized filing systems (physical and digital).
• Assist with data entry, record keeping, and document preparation.
• Order office supplies and manage inventory.
• Greet visitors and provide general support to staff and clients.
• Assist payroll department, or other departments as required.
• This job has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.

Qualifications

• High School Diploma or GED equivalent required.
• Minimum one (1) related administrative support experience.
• Intermediate skillset with Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work independently.

Working Conditions and Physical Requirements


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Attendance/Punctuality - Consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Responds to management direction and takes responsibility; Completes tasks on time; Commits to extra hours of work when necessary to reach goals;

Teamwork - Puts success of team above own interests and supports everyone's efforts to succeed.

Oral Communication - Speaks clearly and persuasively and listens for any clarification; Responds well to questions; Participates in meetings.

Quality - Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality; Applies feedback to improve performance.

Quantity - Meets productivity standards and completes work in timely manner; Strives to increase productivity.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.