Operations Coordinator

Benefits Medical, Dental, Vision, and Life Insurance | 410(k) Retirement Plan | Paid Time Off (PTO) | Paid Holidays Posted on: November 19, 2025 Job Summary We are looking for a reliable, motivated professional who wants to play a key role in helping our organization operate smoothly, efficiently, and confidently. The Operations Coordinator is a hybrid role combining executive support, administrative excellence, and project coordination. We don’t require experience in the sign industry — we will teach that. We are looking for someone who is organized, proactive, positive, and eager to learn how different parts of a business work together. This role works closely with ownership and plays a critical part in company stability, communication, and execution. Company Overview Rise Above Sign & Graphics is a dynamic and growing signage company that values innovation, client satisfaction, and team collaboration. Our full-service approach includes digital graphics, sign manufacturing, and installation services for local, regional, and national accounts. Key Responsibilities Executive & Administrative Support Provide high-level administrative support to the owner, including scheduling, calendar management, and preparation of documents. Serve as meeting secretary: capture notes, track action items, and ensure follow-through. Handle daily administrative tasks: scanning, filing, laminating, and general organization. Oversee shipping and fulfillment: create UPS labels, schedule freight shipments, and maintain the shipping area. Support daily office operations, including supply management, vendor coordination, and facility upkeep. Prepare internal reports, presentations, and proposals. Contribute to the development of operating procedures, manuals, and systems. Assist with financial tasks such as invoicing, budgeting, and expense tracking. Organize team meetings and company events, including logistics, agendas, and follow-ups. Account & Project Coordination Track project deadlines, schedules, and deliverables — keeping workflows organized and moving forward. Use project management systems to prioritize tasks, manage production workflows, and consolidate jobs. Manage the sign permit application process. Source, vet, and manage nationwide subcontractors for surveys and installations. Support national account projects by handling Requests for Quotes, Work Orders, and subcontractor logistics. Oversee installation schedules and ensure smooth execution between internal and external teams. Support local projects with inside-sales-style communication and coordination. Learn all major functions of the business to provide flexible, well-rounded support. Participate in business improvement initiatives and help strengthen our operating systems. Support company culture by contributing to teamwork, communication, and accountability. Perform occasional errands, deliveries, and general office duties as needed. Assist in any capacity required to ensure customer satisfaction and team success. Qualifications Proven experience in administrative support, office coordination, or similar roles. Exceptional organizational skills with high attention to detail. Strong written and verbal communication skills with a professional, friendly demeanor. Proficiency with Microsoft Office (Word, Excel, PowerPoint) and general office software. Ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment. Customer‑service mindset with strong interpersonal skills. Basic understanding of budgeting, invoicing, or financial processes is an asset. Preferred Attributes Positive, solution‑focused attitude Commitment to continuous improvement Self‑motivated and eager to learn Ability to thrive in a dynamic, evolving environment Fascination with understanding how things work and improving processes Sees themselves as part of a bigger mission (not “just admin”) Why Join Us? You’ll join a team that values Drive, Awareness, Responsibility, Clarity, and Integrity . We'd love to hear from you if you’re a dependable team player with a fascination for hands‑on challenges! Rise Above Sign & Graphics is an equal opportunity employer. We welcome candidates from diverse backgrounds to apply. #J-18808-Ljbffr Rise Above Sign & Graphics