Info Services Finance Analyst - Hybrid

UCSD Layoff from Career Appointment : Apply by 06/03/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only

This position will work a hybrid schedule which includes a combination of working both onsite at Towne Centre Drive and remote.

This position has recently been accreted by Teamsters CX union and will be a part of that union moving forward.

DESCRIPTION

Under minimal supervision, the IS Health System Finance Analyst performs a wide range of advanced financial analysis and complex fiscal management tasks for Information Service/Technology, Quality, and Patient Safety departments and projects. The analyst's duties encompass financial reporting, detailed expense report analysis, budget forecasting and management, ledger reconciliation, short and long-term budget planning, procurement and contract lifecycle management, internal financial control implementation, journal entry preparation, and year-end fiscal closing.

KEY RESPONSIBILITIES:

Financial Reporting:

• Prepare and present detailed financial reports, including variance analysis and forecasting.
• Ensure the accuracy and timeliness of financial statements and other related documentation.
• Use spreadsheets and databases to organize resource information and generate customized reports.

Budget Management:

• Develop and monitor budgets for departments and projects.
• Analyze budget performance and provide recommendations for cost control and efficiency improvements.

Expense Oversight:

• Independently resolve financial discrepancies and forecast potential issues.
• Review and verify the accuracy of invoices received from vendors, ensuring that all invoices comply with the terms of the contract and purchase orders.
• Track and manage departmental and project expenses to stay within budget constraints.

Ledger Reconciliation:

• Perform regular reconciliations of general ledger accounts.
• Identify and resolve discrepancies to maintain accurate financial records.

Procurement and Contract Management:

• Manage procurement processes and lifecycle of contracts.
• Ensure compliance with procurement policies and optimize contract terms.

Financial Controls and Continuous Improvement:

• Implement and monitor internal financial controls to safeguard assets and ensure policy compliance.
• Conduct regular audits to identify and address potential financial risk.
• Identify opportunities to streamline financial processes and enhance operational efficiency.
• Stay updated on industry best practices and implement improvements as needed.

Journal Entries and Closing Processes:

• Prepare correcting journal entries and submit for posting
• Oversee month-end and year-end closing processes, ensuring all financial activities are properly recorded.

Operational Analysis:

• Conduct financial analysis to support operational decision-making.
• Provide insights and recommendations based on data analysis to improve operational efficiency.

Communication:

• Facilitate monthly Director meetings, providing information and reports to support resource allocation decisions.
• Present financial findings and recommendations to management and other stakeholders.
• Communicate directly with the vendor to resolve any discrepancies or issues found.
• Collaborate with various departments and organizations to gather and validate financial data.

Training:

• Provide training to area managers and relevant personnel on accessing and interpreting financial information.
• Assist in cross-training existing team members.

MINIMUM QUALIFICATIONS

• Seven (7) years of related accounting and/or finance experience, education/training, OR a Bachelor's degree in related area plus three years of related accounting and/or finance experience/training.

• Thorough knowledge of finance policies, practices, and systems.

• Ability to independently gather required information to organize, and perform financial analysis assignments.

• Proven ability to effectively present information verbally and in writing in a clear and concise manner.

• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.

• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team.

PREFERRED QUALIFICATIONS

• Experience working in Information Service Dept. for a large organization or healthcare facility.

• Experience with IT Capital purchases

• Analytical Skills: Strong ability to analyze financial data and detect discrepancies.

• Attention to Detail: High level of accuracy and attention to detail in reviewing invoices and financial documents.

• Communication: Strong verbal, written, and presentation skills for interacting with vendors and internal stakeholders, as well as providing guidance and training to staff.

• Independent and Team Oriented: Capable of working autonomously while also effectively collaborating with various team members stakeholders.

• Technical Proficiency: Proficient in using financial software, spreadsheets, and other data analysis tools.

• Problem-Solving: Capable of identifying issues and developing solutions to resolve discrepancies.

• Knowledge of Financial Principles: Understanding of accounting principles, financial regulations, and company policies related to invoicing.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).