City/County Permit Coordinator & Client Services Arch/Engineering firm

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Career Advancement Opportunities
• Medical/Dental
• 401K contribution

About Us

Kolibrien Corp and DMA&E Architectural Design are sister companies specializing in civil, structural, and architectural engineering services. We are committed to delivering thoughtful, efficient, and innovative solutions to our clients across Southern California. Our collaborative approach and dedication to excellence make us a trusted partner in the design and engineering community.

Position Summary

We are seeking a detail-oriented and proactive Client Services and Permit Coordinator to join our team. This role is essential in managing client communications, coordinating permit applications, and supporting internal teams to ensure smooth project execution. The ideal applicant has previous experience with jurisdictional submittal packages for permit approval. Experience is required to be considered for this position. 

Key Responsibilities

Client Services

• Serve as the main point of contact for clients throughout the project lifecycle.
• Relay project updates between clients and internal teams.
• Respond to inquiries and coordinate with staff to resolve issues promptly.
• Answering inbound new business & client phone calls for both companies

Permit Coordination

• Prepare and submit permit applications to city, county, and state agencies.
• Track permit timelines and follow up to ensure timely approvals.
• Maintain organized records of permit submissions and revisions.
• Collaborate with engineers, architects, and drafters to ensure compliance with regulatory requirements.

Team Support

• Assist project managers and design staff in gathering documentation for submittals.
• Help organize project files and maintain digital records.
• Support internal scheduling and communication related to permitting milestones.

Qualifications

• MUST HAVE Experience in County submittal packages for permitting and client coordination within the AEC (Architecture, Engineering, Construction) industry is required.
• Familiarity with permitting processes and regulatory jurisdictional agencies in Southern California.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office and digital document management systems.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Company Culture

At Kolibrien Corp and DMA&E Architectural Design, we foster a collaborative, respectful, and purpose-driven work environment. We value clear communication, mutual support, and a shared commitment to excellence. Our teams are passionate about creating thoughtful solutions for our clients and communities, and we encourage initiative, curiosity, and continuous learning. We believe in maintaining a positive atmosphere where every team member feels empowered to contribute meaningfully and grow professionally.