Word Processing/Project Service Center Specialist

Job Description

Job Description

Major law firm is Evening Word Processing/Project Service Center Specialist for its Newark, NJ office. The salary range for this position is $80,000-$95,000 annually, depending on experience. 

Schedule:  Monday – Friday:  2 pm – 9 pm

The position provides word processing support to both legal and non-legal staff. The position plays an integral role in helping the Firm provide high-quality service to clients.

Essential Functions:

• Creates and revises complex legal documents, adhering to formatting and departmental best practices
• Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
• Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.
• Ability to troubleshoot documents, including corrupt documents and files.
• Performs transcription either via tape or using software such as BigHand.
• Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated knowledge of proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing and related technical experience.
• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
• Effective written and verbal communication.
• Excellent customer service.

PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.
• Ability to work in group settings
• Analytical in identifying problems and formulating solutions.
• Ability to multi-task and prioritize work effort.
• Able to work independently, use sound judgment and escalate issues when appropriate.
• Ability to work under pressure to meet tight deadlines.
• Ability to learn new software applications.
• Adaptable and flexible to meet the demands of the job.
• Attention to detail and thoroughness in completing tasks.
• Good communication skills both orally and in written work.