Executive Assistant

Summary
Advance Your Career Alongside North America's Top 1% of Real Estate Professionals

Are you exceptionally organized, detail-oriented, and motivated by helping high-performing professionals succeed? Do you thrive in a fast-paced environment where your work has a direct impact on the growth of a successful real estate business?

We are looking for a talented Executive Assistant to join our rapidly expanding real estate team. In this position, you will work closely with some of North America's leading real estate professionals while gaining practical experience, valuable mentorship, and access to established systems that support accelerated career development.

This role is ideal for someone who enjoys serving as the operational backbone of a high-achieving team. You will oversee administrative and transaction-related responsibilities, allowing our partner agents to focus on delivering exceptional client service and growing the business.

Key Responsibilities

• Manage real estate transactions from the initial contract through closing
• Handle administrative tasks, transaction documents, and compliance requirements
• Maintain accurate records and monitor all important deadlines
• Organize calendars, appointments, and communications with clients and vendors
• Support marketing initiatives and special operational projects as required
• Improve processes, systems, and workflows to enhance team efficiency
• Serve as a reliable point of contact for clients throughout the transaction process
• Collaborate with agents and leadership to deliver a seamless client experience

Ideal Candidate Profile

• Highly organized with strong time-management skills
• Detail-oriented and capable of solving problems effectively
• Excellent written and verbal communication abilities
• Comfortable managing competing priorities in a high-volume environment
• Positive, professional, and committed to providing outstanding service
• Trustworthy, discreet, and accountable
• Experience in real estate, transaction coordination, executive assistance, or administration is helpful but not required

Why Work With Us?

• Receive direct mentorship from North America's top 1% of real estate professionals
• Learn and use proven tools, systems, and processes built for high performance
• Benefit from ongoing coaching and professional development
• Pursue clear opportunities for advancement within a results-oriented organization
• Join a collaborative, supportive, and growth-focused team
• Make a meaningful operational contribution while developing valuable real estate expertise

Compensation Details

This is a commission-based position.

Compensation is paid from the team lead's commission on each transaction you support through closing. Executive Assistants generally earn 15% of the commission received on supported transactions .

As the team's production grows, so does your earning potential. This opportunity is well suited to motivated individuals who enjoy working in a high-volume, performance-driven environment.

Responsibilities

• Manage the team lead's daily schedule and oversee the team calendar to ensure efficient time allocation.
• Organize and promptly respond to all correspondence directed to the team lead.
• Reconcile expenses accurately and prepare detailed expense reports for review.
• Delegate recurring tasks from the team lead to enable focus on revenue-generating activities.
• Prepare comprehensive listing presentations and comparative market analyses (CMAs).
• Provide support to partner agents throughout the listing and transaction processes, ensuring smooth operations.
• Coordinate all logistical aspects of listings, including signage, lockboxes, and marketing materials, either directly or by assigning appropriate team members.
• Utilize real estate licensure and MLS access to perform agent-specific duties that non-licensed assistants are not authorized to execute.
• Professionally manage incoming phone calls and welcome visitors to the office.
• Address client inquiries and resolve complaints with professionalism and efficiency.
• Receive, sort, and distribute incoming mail promptly.
• Prepare and execute all marketing mailings in a timely manner.
• Maintain office supplies, equipment, and software to support daily operations.
• Participate actively in weekly one-on-one coaching sessions, team training meetings, and partner calls to foster team development and growth.

Qualifications

• Active Florida real estate license holder who prefers facilitating transactions over prospecting for leads
• Collaborative team member with effective communication abilities
• Excellent verbal and written communication proficiency
• Committed to continuous learning and personal development
• Exceptionally organized with strong time management skills
• Proficient in standard office software and scheduling tools
• Able to swiftly adjust to evolving situations
• Reliable and discreet in handling sensitive information (client details, financial records, schedules)

About-our-team

We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.