Sr. Administrative Assistant

Job Description

Job Description

We are looking for a highly skilled Senior Administrative Assistant to join our team in Orlando, Florida. This is a Contract to permanent position requiring a detail-oriented individual to support our engineering and administrative staff by producing high-quality reports, proposals, and deliverables while ensuring smooth office operations. The ideal candidate will excel in managing multiple responsibilities, maintaining accuracy, and collaborating effectively in a fast-paced environment.

Responsibilities:

• Prepare, proofread, and format technical reports and proposals, ensuring grammatical accuracy and precise layout.

• Create and edit complex documents in Microsoft Word, including tables, multi-column layouts, and embedded graphics.

• Develop and maintain Excel spreadsheets for data tracking, calculations, and reporting purposes.

• Coordinate printing, binding, and distribution of documents, and perform basic troubleshooting for office equipment.

• Manage data entry tasks and maintain both electronic and physical filing systems efficiently.

• Organize meetings, reserve conference rooms, and arrange travel itineraries for staff, including flights and accommodations.

• Use Outlook and Teams for scheduling, internal communication, and meeting coordination.

• Learn and utilize proprietary reporting software to support project deliverables and maintain quality control.

• Prioritize tasks effectively, handle multiple deadlines, and collaborate with team members to ensure project success.

• Adapt to new tools and processes while maintaining a high standard of work.

• A minimum of three years of administrative or secretarial experience.

• Typing proficiency of at least 50 words per minute with a strong focus on accuracy.

• Proven ability to produce technical documents with advanced formatting, including tables and graphics.

• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, and Teams) and Adobe software.

• Strong skills in document formatting and spreadsheet management, including data entry and basic analysis.

• Exceptional organizational skills with the ability to prioritize tasks and manage workloads independently.

• Quick learner with adaptability to new software tools and systems.

• Excellent communication skills, both written and verbal, and a collaborative approach to teamwork.