Biling Specialist (Non-Medical)

The Billing Specialist is responsible for preparing, processing, and distributing accurate customer invoices while maintaining billing records and resolving account discrepancies. This role works closely with customers, sales, operations, and accounting teams to ensure timely billing, payment processing, and exceptional customer service. Key Responsibilities Generate and distribute customer invoices accurately and on schedule. Review invoices for completeness, pricing accuracy, and proper documentation. Maintain customer billing records and update account information as needed. Research and resolve billing discrepancies, disputes, and payment issues. Monitor outstanding invoices and assist with collections activities. Process credit memos, adjustments, and account reconciliations. Support month‑end closing activities related to billing and accounts receivable. Prepare billing reports and analyze trends for management review. Communicate professionally with internal departments and external customers regarding billing inquiries. Ensure compliance with company policies, procedures, and applicable regulations. Identify opportunities to improve billing processes and efficiency. Perform other duties as assigned. Qualifications High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred. 2+ years of billing, accounts receivable, accounting, or related experience. Strong understanding of invoicing and accounts receivable processes. Proficiency in Microsoft Excel, Word, and Outlook. Experience with ERP or accounting software systems preferred. Excellent attention to detail and organizational skills. Strong analytical and problem‑solving abilities. Effective verbal and written communication skills. Ability to manage multiple priorities and meet deadlines in a fast‑paced environment. Preferred Qualifications Experience with customer billing portals such as Ariba, Coupa, or similar platforms. Experience in manufacturing, logistics, distribution, or service‑based industries. Knowledge of payment applications, account reconciliations, and collections processes. Equal Opportunity Employer Statement Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. #J-18808-Ljbffr Vaco