Clerical Aide - Counselor Secretary

Job Title

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

Two years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Prepare requisitions, correspondence, and transcripts using typewriter or personal computer.
2. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
3. Record student information, including test scores and final grades, on permanent records.
4. Create new student files and ensure completeness of records.
5. Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
6. Assist with processing changes and adjustments to student schedules.

Reception and Phones

1. Serve as receptionist for counseling office.
2. Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
3. Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

Other

1. Receive, distribute, and ensure security and confidentiality of testing materials.
2. Maintain college information library.
3. Maintains confidentiality.
4. Perform other duties as assigned.

Supervisory Responsibilities

None.

Equipment Used

Computer, printer, copier, fax machine, and shredder.

Working Conditions

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Days Employed: 187

Salary: Commensurate with TCISD hiring salary guide