ACCOUNTING ASSISTANT

Accounting Assistant

The Accounting Assistant supports daily financial operations by processing accounts payable and receivable, maintaining accurate records, and assisting with invoice reconciliation and reporting. This role ensures timely payments, resolves vendor issues, and contributes to efficient office workflows through software proficiency and standardized procedures. Strong attention to detail, communication skills, and a collaborative mindset are essential to uphold the company's mission and support cross-functional teams.

Responsibilities include compiling and sorting documents, auditing invoices against purchase orders, investigating vendor payment issues, computing and recording charges, preparing vouchers, invoices, checks, account statements, reports, and other records, maximizing office productivity through software applications, establishing uniform correspondence procedures, maintaining contact with customers and outside vendors, processing accounts payable and receivable, assisting senior accounting staff, answering questions related to accounts, procedures, and services, typing letters, reports, and forms, performing special projects, serving as periodic backup switchboard operator, and working well with co-workers.

Qualifications include 13 years of experience in accounts payable/receivable or general accounting, strong attention to detail and accuracy in data entry and financial records, experience working with vendors, purchase orders, and invoice reconciliation, prior work in a construction, mechanical, or service-based industry, advanced Microsoft Excel skills, ability to research and resolve discrepancies independently, excellent organizational and time management skills, strong written and verbal communication, and ability to handle confidential information with discretion.

The work environment is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, frequently required to use hands to finger, handle, or feel, and talk or hear, and occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.