Project Administrator - Peanut Innovation Lab

Project Administrator - Peanut Innovation LabThe Project Administrator manages the business and grant administration functions of the Peanut Innovation Lab, a $36 million award over five years with more than 12 subawards across four countries, led by Scott Jackson, the Director of the Institute for Crop Design (ICD). The Project Administrator is responsible for establishing and managing the lab's business and financial operations. In partnership with the Principal Investigator, this position develops and maintains the award's financial infrastructure, including account and chartstring setup, invoice review and certification processes, subrecipient monitoring procedures, documentation standards, and sponsor reporting schedules. The position ensures compliance with sponsored project requirements, federal regulations, international project objectives, and audit standards from award inception through closeout. Responsibilities include overseeing the financial administration of subawards, conducting invoice reviews, determining cost allowability, processing payments, managing closeouts, and performing required subrecipient monitoring activities. The role also supports subrecipients with compliance requirements and facilitates the establishment of pending awards related to international project activities.Knowledge, skills, abilities and/or competencies required include knowledge with sponsored projects and federal programs, skill in reviewing subrecipient invoices against agreement terms, approved budgets and cumulative spending, ability to administer subaward budgets, amendments and financial closeout in coordination with central sponsored programs offices, knowledge of sponsored project accounting, cost share, rebudgeting and no-cost extensions, skill in financial analysis, projections and burn-rate reporting over a multi-year award, proficiency with enterprise financial and HR systems and advanced Excel, ability to design account structures, business processes and internal controls where none yet exist, knowledge of university purchasing, travel and payroll policies and how sponsor terms apply to them, ability to coordinate domestic and international travel, including travel authorizations and expense reconciliation, knowledge of HR processes, including hiring, onboarding, effort reporting and payroll distribution, ability to supervise, train and evaluate professional staff, strong written and verbal communication skills with faculty, international partners and central administrative offices, ability to explain financial and compliance requirements clearly to non-financial audiences, cultural awareness and flexibility working across time zones and institutions.Typical office environment and working conditions. Driving as needed to perform job duties. Is driving a responsibility of this position? Yes. Is this a position of trust? Yes. Does this position have operation, access, or control of financial resources? Yes. Does this position require a P-Card? No. Is having a P-Card an essential function of this position? No. Does this position have direct interaction or care of children under the age of 18 or direct patient care? No. Does this position have security access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes.Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.Duties/Responsibilities: Subaward Invoicing, Payment and Closeout, Financial Management of the Award, Establishment of the Award's Business Function, Subrecipient Financial Monitoring and Compliance, Procurement, Travel and Personnel Support, Supervision and Work Direction, Partner and Project Coordination.