Hiring Specialist

Overview Posting ID 14580 - Health & Human Services Comm - Workforce Ops MHH - Business and Financial Operations - Austin State Hospital - Not Eligible for Telework - Other Locations (1) - Additional Shifts available (1) - $3,000 - $4,999 per month Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. HHSC offers a comprehensive benefits package, including 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, opportunities for career advancement, and more. Explore details on the Benefits of Working at HHS webpage. Job Details Functional Title: Hiring Specialist Job Title: Human Resources Spclst III Agency: Health & Human Services Comm Department: Workforce Ops MHH Posting Number: 14580 Closing Date: 06/08/2026 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Range: $4,832.08 - $5,521.16 Pay Frequency: Monthly Salary Group: TEXAS-B-20 Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Austin State Hospital Job Location City: AUSTIN Job Location Address: 4110 GUADALUPE Other Locations: Austin MOS Codes: 0102,0111,0147,0170,0171,4801,4802,4803,4804,4810,4821,8411,8412,8421,8422,8840,120X,168X,38FX,3F0X1,3F3X1,3F4X1,3F5X1,3G0X1,420A,42A,42B,42H,641X,70F,741X,79R,79S,79T,79V,83R0,87Q0,8R000,8R200,8R300,99G0,NC,NCC,NCR,PERS,PS,RCM10,SEI11,YN,YNS Job Description HR Workforce Operations Management provides hiring support to HHSC’s large direct-care divisions: Health and Specialty Care System (HSCS), State Supported Living Centers (SSLCs), State Hospitals, AES Eligibility Operations, and parts of the Regulatory Services Division. Hiring specialists support managers in screening, selection, onboarding of new employees, and coordination of new employee orientation activities. They also coordinate and process due diligence checks, such as background checks and pre-employment testing. Under the general direction of the Workforce Operations Manager, the Hiring Specialist performs journey-level human resource management work facilitating the hiring process for a State Hospital or SSLC. Provides hiring support to State Hospital and SSLC managers in posting, screening, selection and filling of vacant positions. Develops and maintains effective working relationships with staff, HHS HR, and the HHS Employee Service Center. Works under general supervision with moderate latitude for initiative and independent judgment. Essential Job Functions Attends work regularly and may be required to work a specific shift schedule or rotating schedule, extended shift and/or overtime in accordance with agency leave policy. Posts job requisitions using standard posting language for both benchmarked and non-benchmarked positions; coordinates postings with Service Center staffing specialists. Assists applicants with the application process in-person or via telephone and email. Provides on-site support at local hiring events. Liais es with facility recruitment and retention specialists on candidate outreach efforts. Screens applications for initial screening criteria and licensure, registration and/or certification requirements; interviews applicants or coordinates interviews; conducts reference checks as requested. Prepares and extends conditional and final offers; processes pre-employment due diligence checks and tests (name-based CHRI, on-site FBI fingerprint checks, CANRS and EMR/NAR checks); processes for contractors and volunteers as requested; notifies employees of random drug tests (SSLCs only). Processes and submits selection packets, summaries, and offers in CAPPS Hiring Center; collaborates with Service Center staff on resolving questions. Oversees completion of new hire onboarding including I-9 review, data entry in CAPPS and E-Verify, and onboarding orientation activities; records shift differential and MSP percentages. Compiles data for reports and produces correspondence and documents. Performs other duties as assigned, including disaster response/COOP activation, which may require alternate shifts or locations. Knowledge, Skills and Abilities Knowledge of human resources principles related to recruitment, hiring, orientation and employment. Knowledge of federal, state and local hiring laws and regulations. Knowledge of CAPPS and PeopleSoft systems preferred. Knowledge of agency business processes preferred. Skill in providing excellent customer service. Skill in assisting applicants with online application and hiring process. Skill in prioritizing, scheduling, organizing and handling multiple tasks. Skill in clear verbal and written communication. Skill in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint). Ability to maintain confidentiality, model ethical behavior, and promote integrity. Ability to value and promote diversity. Ability to explain policies and procedures to employees and applicants. Ability to understand business processes. Ability to pay attention to details. Qualifications and Screening N/A – Registrations, Licensure Requirements or Certifications Initial Screening Criteria: 1. Prefer experience at HHSC, a state hospital or SSLC. 2. At least 3 years’ experience in HR or operational support (preferred). 3. Experience liaising between organizational units. 4. Experience using a PC for data entry. 5. Attention to detail as demonstrated by state application completeness. Additional Information Applicants must pass fingerprint background check, pre-employment drug screen, and registry checks (CANRS, Nurse Aide, Medication Aide, EMR/LEIE). Males 18–25 must be registered with Selective Service. Flexibility in work hours; may require overtime, weekends and holidays. All applicants must be at least 18 years old. ADA accommodations available during hiring; contact HHSC Employee Service Center for assistance. HHSC uses E-Verify; bring I-9 documentation on first day. Active Duty and Veterans Active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified. See Texas State Auditor’s Military Crosswalk for more information. Telework Disclaimer This position may be eligible for telework. All HHS positions are subject to state and agency telework policies and supervisor discretion. #J-18808-Ljbffr