Administrative Assistant

Job Description

Job Description

  SUMMARY OF POSITION

This position is responsible for performing one or more routine administrative duties and clerical tasks including providing support to our senior management team, assisting in daily office needs and managing our company’s general administrative activities. The administrative assistant responsibilities include making meeting arrangements, preparing reports, assisting with collection of data and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tool such as MS Office Suite and office equipment. Ultimately, the administrative assistant should ensure the efficient and smooth day to day operations of our office.

DUTIES AND RESPONSIBILITIES

· Answer and direct phone calls

· Organize and schedule appointments

· Plan meetings and take detailed minutes

· Write and distribute email, correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Update and maintain office policies and procedures

· Order office supplies and research new deals and suppliers

· Maintain contact lists

· Book travel arrangements

· Submit and reconcile expense reports

· Provide general support to visitors

· Act as the point of contact for internal and external clients

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

QUALIFICATIONS

 · Knowledge of office management systems and procedures

· Working knowledge of office equipment, such as printers and copiers

· Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)

· Excellent time management skills and the ability to prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational skills with the ability to multi-task

· High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

This job description includes the essential responsibilities of the position, but is not intended to cover every contingency, task or duty that may be required to perform the job. ProSource reserves the right to make changes without prior notice and include other duties to be assigned or removed as necessitated by the business.

ProSource Consulting, LLC is a dynamic quickly growing government contractor located in Washington, DC and Northern Virginia. Founded on the core values of leadership, teamwork, knowledge, imagination, integrity, and collaboration, we nurture a culture of excellence for our clients and for our staff. ProSource recruits personnel who are not only experienced in their chosen fields but who are also passionate, loyal, and highly committed to providing the best professional solutions for today's business challenges.

Company Description

ProSource Consulting, LLC is a dynamic quickly growing government contractor located in Washington, DC and Northern Virginia. Founded on the core values of leadership, teamwork, knowledge, imagination, integrity, and collaboration, we nurture a culture of excellence for our clients and for our staff. ProSource recruits personnel who are not only experienced in their chosen fields but who are also passionate, loyal, and highly committed to providing the best professional solutions for today's business challenges.