Staffing Coordinator

Job DescriptionJob DescriptionRecruiting & StaffingRecruit, screen, interview, and onboard qualified candidates for client job orders.Maintain an active pipeline of qualified candidates to support current and future staffing needs.Conduct daily recruiting calls, follow-ups, and candidate outreach.Review applications and resumes to identify candidates who meet client requirements.Verify candidate availability, work history, skills, transportation, and willingness to work assigned shifts.Coordinate interviews, orientations, testing, background checks, and drug screens as required.Ensure candidates are fully prepared and understand the job requirements before being submitted to the client.Maintain strong candidate quality and focus on long-term retention.Onsite Client SupportServe as the primary onsite point of contact between the staffing agency, client management, and assigned employees.Maintain regular communication with supervisors and client contacts regarding staffing needs, attendance, performance, and employee concerns.Monitor daily staffing levels and identify open positions or anticipated staffing needs.Respond quickly to call-outs, no-shows, early departures, and other staffing issues.Recruit and coordinate replacements when needed to maintain adequate staffing levels.Conduct regular onsite check-ins with employees and client management.Employee ManagementMonitor employee attendance, punctuality, performance, and compliance with client and company policies.Address attendance issues, policy violations, performance concerns, and employee questions promptly.Ensure employees understand and follow required PPE, safety, dress code, and workplace policies.Communicate employee call-outs and attendance issues to the appropriate client and Regency team members.Assist with employee retention by addressing concerns before they result in turnover.Support disciplinary processes and document issues appropriately when required.Onboarding & ComplianceEnsure all new hires complete required onboarding documentation before starting work.Verify identification, employment eligibility, background checks, drug screens, and other client-required documentation.Confirm employees have all required PPE, certifications, and training before reporting to the assignment.Ensure employees are properly assigned to the correct client, position, shift, and pay rate.Maintain accurate employee records and update information as needed.Scheduling & Order ManagementReview open orders and staffing requirements daily.Prioritize recruiting efforts based on client needs, start dates, staffing levels, and urgency.Coordinate employee schedules and start dates.Track placements from initial submission through interview, onboarding, and start.Follow up on pending candidates and open positions until they are filled.Communicate staffing challenges and shortages to management immediately.Reporting & AccountabilityComplete required daily recruiting activity reports, call logs, placement reports, and onsite recaps.Track recruiting activity, submissions, interviews, starts, call-outs, and retention.Maintain accurate placement and employee tracking records.Provide daily updates regarding staffing progress, challenges, and client needs.Meet established recruiting, activity, placement, and response-time expectations.Ensure all assigned tasks and reports are completed before the end of the workday unless otherwise approved.Customer ServiceBuild and maintain strong relationships with client contacts and employees.Respond to client requests promptly and professionally.Address staffing concerns quickly and communicate solutions.Maintain a professional presence while representing Regency Staffing Group onsite.Identify opportunities to improve service, staffing levels, employee retention, and client satisfaction.Key Performance ExpectationsMaintain consistent daily recruiting activity.Provide qualified candidates—not simply high volumes of candidates.Respond quickly to client staffing needs.Minimize no-shows and early turnover through proper candidate screening.Maintain accurate documentation and reporting.Support full staffing coverage for assigned accounts.Demonstrate accountability, urgency, professionalism, and strong communication.\nCompany DescriptionRegency Staffing Group is a results-driven staffing and recruiting partner that connects skilled professionals with high-demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision-makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long-term career potential.With a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win-win outcomes where candidates can secure strong compensation packages and career growth opportunities.Company DescriptionRegency Staffing Group is a results-driven staffing and recruiting partner that connects skilled professionals with high-demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision-makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long-term career potential.\n\nWith a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win-win outcomes where candidates can secure strong compensation packages and career growth opportunities. Regency Staffing group