Payroll Support Specialist

At Lucile Packard Children’s Hospital Stanford, we know world‑renowned care begins with world‑class caring. That's why we combine advanced technologies and breakthrough discoveries with family‑centered care. We provide our caregivers with continuing education and state‑of‑the‑art facilities, like the newly remodeled Lucile Packard Children’s Hospital Stanford. And it's why we need caring, committed people on our team – like you. Join us on our mission to heal humanity, one child and family at a time. Job ID: LP_00023801-2989 JOB SUMMARY The Payroll Specialist is responsible for various payroll processes, including providing assistance in inquiries, policies and calculations and serving as an escalation resource for processing. The role supports ensuring payroll accuracy through detailed review, reconciliation, and validation of payroll data before and after payroll processing. The Payroll Specialist partners with HR, managers, and employees to resolve payroll issues and maintains payroll data integrity with payroll and timekeeping systems. ESSENTIAL FUNCTIONS Completes processing of biweekly payroll by managing workflow to ensure timely and accurate payroll transactions. Performs routine payroll audits for accuracy and compliance. Reviews timecards for completeness and accuracy prior to payroll processing. Validates overtime, premium pay, shift differentials, and on‑call pay. Responds to payroll inquiries related to pay discrepancies, taxes, and deductions. Audits off‑cycle checks prior to processing. Processes special adjustments and corrections. Creates reports as requested by manager or business partners to support audits. Responds to all audit requests, internal and external. Investigates outstanding unclaimed property and payroll checks. Processes accurate and timely year‑end reporting when necessary (W‑2, W‑2c, etc.). Documents and updates payroll procedures and processing checklists. Interprets wage garnishments and calculates appropriate deductions to be withheld. Prepares W‑2Cs for employees. Posts processing report downloads and distributes to various partners. Conducts audits before and after processing. Educates employees and managers on payroll processes and deadlines. Abides by all Joint Commission requirements including sensitivity to cultural diversity, patient care, patient rights, ethical treatment, and safety programs. Meets hospital policies, procedures, service standards, and code of conduct. MINIMUM QUALIFICATIONS Any combination of education and experience that would likely provide the required knowledge, skills, and abilities, and possession of any required licenses or certifications is qualifying. Education: Associate’s degree in accounting or business administration with a focus in accounting. Experience: Three (3) years of payroll experience with audit or validation responsibilities. Experience with California payroll practices in healthcare, union, or high‑volume payroll environment. License/Certification: None KNOWLEDGE AND ABILITIES Ability to maintain confidentiality with sensitive information. Ability to plan, organize, prioritize, multi‑task, and meet deadlines. Ability to work effectively with individuals at all levels of the organization. Knowledge of intermediate mathematics. Knowledge of computer applications related to payroll processing. Knowledge of federal and state tax withholding rules and procedures. Knowledge of payroll terminology and methods. Knowledge of payroll systems and strong Excel skills. PHYSICAL REQUIREMENTS The Physical Requirements and working conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. PAY RANGE Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range. Minimum to Midpoint Range (Hourly): $39.43 to $49.29 Stanford Medicine Children’s Health (SMCH) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation, gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance. #J-18808-Ljbffr