Records Technician

Records Technician

Maintains, compiles, retrieves, and distributes law enforcement, detention, court, and other departmental records. The Records Technician also enters, modifies, and clears information in the National Crime Information Center database.

• Receives, processes, researches, and responds to requests for internal documents from the general public, governmental agencies, and businesses.
• Reviews requests to determine appropriateness of release.
• Calculates, collects, and receives fees associated with requested documents.
• Reviews, scans, and attaches documents to existing files accurately within the department's Records Management System/Jail Management System (RMS/JMS).
• Analyzes and compares name records for acceptance into the department's Records Management System.
• Reviews, enters, updates, and clears data pertaining to persons and properties in the National Crime Information Center database.
• Performs quality checks and validations on articles, persons, weapons, vehicles, boats, orders of protection, and restraining orders.
• Performs audits, verifications, validations, and corrections in the Sex Offender Registry files, in the Offender Watch, and National Crime Information Center databases to ensure quality control and compliance with national and state standards.
• Receives, reviews, and processes criminal history record requests from the Department of Social Services/Child Protective Services, as mandated by state law.
• Receives, reviews, researches, and processes court orders requiring the deletion or expungement of criminal records from the Records Management System/Jail Management System, as well as the previous records system.
• Performs general administrative duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, and establishing and maintaining filing systems.
• Performs other similar duties as required.

Education/Experience:

• High School diploma or equivalent, with at least one year of professional clerical experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Licensing and Certifications:

• National Crime Information Center certification (already hold or ability to achieve within 6 months of hire date).

• Exerting up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and/or a negligible amount of force constantly having to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for the Sedentary Work category and the worker sits most of the time, the job is rated Light Work.
• Positions in this class typically require talking, hearing, seeing, grasping, fingering, standing, walking, repetitive motions, stooping, kneeling, crouching, and reaching, climbing and balancing, pushing, pulling, and lifting.