Transportation Accounting Specialist

Job Description

Job Description

Description:

Title: Transportation Accounting Specialist

Reports To: Transportation Accounting Manager

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

At Pero Transport, LLC, we are committed to operating a world-class transportation and logistics organization that ensures our customers receive best-in-class customer service. We strive to always provide on-time and efficient deliveries and make a point to offer the best, most personal service to each of our customers. We are large enough to handle any shipper or receiver’s needs, while still providing the personal relationship and communication that is essential to your business.

JOB PURPOSE

The Transportation Accounting Specialist supports the Transportation Accounting team by ensuring accurate, timely, and efficient processing of accounting and administrative functions within a fast-paced transportation and logistics environment. This role requires strong attention to detail, organizational skills, and the ability to manage multiple priorities while supporting invoicing, fuel reporting, collections, document management, and transportation-related accounting activities.

ESSENTIAL FUNCTIONS

Accounting & Invoice Processing

• Process and manage intercompany invoices for PTC/PT with accuracy and timeliness.
• Complete monthly Blue Beacon reconciliations and invoice processing, including:
• One tractor-related invoice
• Two trailer-related invoices requiring additional research to identify and allocate charges to the appropriate RDC.
• Perform accurate manual data entry and maintain supporting documentation.

Fuel & Expense Reporting

• Upload daily Pilot reports into the Accounts Payable Invoice Entry system and verify proper General Ledger (GL) coding.
• Process daily Comdata fuel and express check uploads, ensuring accurate check and truck number documentation.
• Monitor and maintain transportation-related fuel and expense records.

Comcheck Administration

• Send weekly communications to departments requesting outstanding or missing Comchecks.
• Track and follow up to ensure timely completion and reconciliation.

Collections & Vendor Communication

• Conduct weekly collections outreach to customers and vendors regarding outstanding balances.
• Investigate delayed payments and obtain expected payment dates, check numbers, and payment details.
• Collaborate with internal and external stakeholders to resolve payment issues and facilitate timely collections.
• Maintain professional and effective communication during challenging collection discussions.

Documentation & Records Management

• Maintain organized, accurate, and accessible filing systems for transportation accounting records.
• Perform annual records management and file archiving to support retention and operational efficiency.
• Retrieve and manage documentation as needed for accounting and operational purposes.

Proof of Delivery (POD) Support

• Respond to Accounts Receivable POD requests by locating documentation through electronic systems or physical files.
• Ensure timely retrieval, tracking, and return of POD documentation.

Team & Department Support

• Provide administrative and accounting support to the Transportation Accounting Manager.
• Assist with special projects, departmental initiatives, and additional responsibilities as assigned.
• Contribute to process improvement and operational efficiency efforts within the transportation accounting function.

WORKING CONDITIONS

• Primarily office-based, working standard business hours; occasional overtime may be required during month-end, year-end, or audit periods.
• Frequent interaction with internal teams such as accounting, finance, operations, and management.
• Fast-paced, deadline-driven environment, particularly during financial closings and reporting cycles.
• Handling confidential financial data and employee information, requiring discretion and adherence to company policies.
• Work may involve multitasking across various accounting functions, including reconciliations, reporting, and data analysis.
• Occasional participation in meetings, presentations, or discussions with internal or external stakeholders.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of office equipment such as computers, phones, printers, and scanners.
• Occasional walking, standing, or bending when accessing files, meeting with staff, or attending meetings.
• Ability to lift or carry light materials, such as binders, reports, or office supplies (typically up to 15–20 pounds).
• Vision (corrected or uncorrected) sufficient to read documents, spreadsheets, and computer screens.
• Hearing and speech ability sufficient for effective communication in person, by phone, or virtually.
• Ability to maintain focus and attention for extended periods in a detail-oriented environment.

EXPERIENCE AND EDUCATION

• 1-3 years of transportation industry experience is preferred
• High School diploma or equivalent required
• Ability to work under pressure and meet deadlines
• Ability to complete multiple, complex, tasks and assignments
• Outstanding oral and written communication skills are required
• Ability to conduct difficult conversations with carriers
• Proficient in the use of Microsoft Outlook, Word, Excel, Access, PowerPoint and Oracle Business Intelligence
• Regular, predictable, full attendance is an essential function of the job

COMPANY BENEFITS/PERKS

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the company’s needs evolve.