Data Entry Associate

Job Description

Job Description

UPCOMING START CLASS: HIRING JUNIOR LEVEL ADMINISTRATIVE PERSONNEL

Job Title: Data Entry Associate - 10+ local openings!

• Excellent exposure for those interested in healthcare, compliance, or operations and in building experience in regulated environments.
• Gain direct enterprise system experience while supporting a leading organization through a document remediation as part of the Quality department.

Job Description

The Data Entry Associate supports the Quality department by digitizing, organizing, and uploading a backlog of critical quality documentation. This role focuses on ensuring that paper and electronic files are accurately entered into internal systems, properly organized, and maintained in compliance with regulatory standards. It is a high-volume, process-driven position suited for someone who thrives in a structured environment and understands the importance of data accuracy in regulated industries. The role offers exposure to enterprise systems and quality documentation processes, providing valuable experience for those interested in healthcare, compliance, or operations.

Responsibilities

• Review, sort, and prepare paper and electronic quality documents for data entry and digital filing.
• Accurately upload and input documentation into multiple systems, including SAP, Salesforce, and Excel.
• Ensure all files are properly labeled, categorized, and stored to support easy retrieval and audit readiness.
• Validate data for completeness, accuracy, and consistency across systems.
• Maintain organized tracking logs and documentation inventories to monitor progress against backlog.
• Follow established standard operating procedures (SOPs) and quality guidelines to ensure compliance with internal and regulatory standards.
• Identify and escalate discrepancies, missing information, or data integrity issues to the appropriate team members.
• Collaborate with Quality team members to support document control processes and project timelines.
• Support audit readiness and regulatory requirements by maintaining accurate, accessible documentation.
• Work efficiently in a high-volume, production-driven environment while maintaining strong accuracy and consistency.

Essential Skills

• 1–3+ years of data entry, document processing, or administrative experience.
• Strong attention to detail with a focus on accuracy in high-volume, repetitive task environments.
• Proficiency in Microsoft Excel, including data entry, basic formatting, and tracking.
• Comfort with learning and navigating ERP and CRM systems such as SAP, Salesforce, or similar platforms.
• Ability to follow structured processes and maintain organization across large datasets.
• Experience with data entry, quality assurance, Microsoft Office, document control, documentation management, and clerical tasks.
• Highly detail-oriented and process-driven working style.
• Strong organizational and time management skills.
• Ability to work independently while managing repetitive workloads.
• Reliability and consistency with a strong focus on meeting deadlines.
• Comfort working in a support-focused role, primarily behind the scenes.

Additional Skills & Qualifications

• Experience supporting quality, compliance, or regulated environments such as medical device, healthcare, or manufacturing.
• Familiarity with document control or records management processes.
• Prior exposure to SAP or Salesforce systems.
• Experience digitizing and archiving large volumes of documentation.
• Interest in healthcare, compliance, or operations and in building experience in regulated environments.
• Desire to gain hands-on experience with enterprise systems like SAP, Salesforce, and advanced Excel.
• Ability to demonstrate measurable productivity, accuracy, and consistency in fast-paced, production-driven settings.

Job Type & Location

This is a Contract position based out of Mundelein, IL.

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mundelein,IL.

This position is anticipated to close on Jul 3, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.