Secretary to Administrator LTC - FT - day shift

Secretary to Administrator LTC - FT - day shift Job Category: Administrative/Clerical Support-LTC Requisition Number: SECRE005554 Full-Time On-site Locations Showing 1 location Description

SALARY RANGE: $52,700 - $62,000

DISTINGUISHING FEATURES OF THE CLASS: The work involves serving as personal secretary to the Administrator, Long-Term Care of the Erie County Medical Center Corporation. The incumbent performs complex clerical tasks and relieves the Administrator of administrative details by arranging appointments, meetings and conferences with subordinates, department heads and outside agencies. Work is performed under the general supervision of the Administrator, Long-Term Care, with considerable leeway for the exercise of independent judgment, when furnishing information on department policies, practices, procedures and in planning daily office routine. Supervision may be a responsibility of the incumbent depending on specific assignments. Does related work as required.

TYPICAL WORK ACTIVITIES:

Serves as Secretary to the Administrator by taking messages, refers callers, makes appointments, arranges meetings and conferences; Coordinates survey material for the New York State Health Department; Keeps an updated roster of all material needed and updates the Federal Survey Report; Ensures survey responses are completed; types survey for approval by the Administrator; Maintains diary, schedule of work and appointments; Screens incoming mail and attaches any related correspondence, reports or records before submitting to theAdministrator; Answers correspondence, composes reply letters for the signature of the Administrator; Maintains updated policies, contracts and monthly reports submitted by Department Heads; Takes and transcribes dictation consisting of letters, memoranda, minutes of various meetings and other related department correspondence; Organizes and maintains a file system for the Administrator; Carries out special assignments for the Administrator as directed; Compiles confidential reports, collects data and contacts outside agencies to compile information required for department reports; Assists and supervises other clerical staff as required; Acts as receptionist and typist. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of the organization and functions of the Long-Term Care Facility; good knowledge of business arithmetic and English; ability to maintain personnel and activity control records; ability to prepare reports; ability to plan, supervise and review the work of clerical personnel; ability to type from clear copy or rough draft at a reasonable rate of speed and a high degree of accuracy; ability to understand and follow complex oral and written instructions; ability to get along well with others; ability to communicate effectively, both orally and in writing; skilled in the use of Microsoft applications; clerical aptitude; sound professional judgment; initiative; dependability; resourcefulness; neatness; tact; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

A) Completion of 60 semester credit hours of study at a regionally accredited or New York State registered college, university or business school, supplemented by courses in typing and/or word processing and two (2) years of office experience which included typing and/or word processing; or: B) Graduation from high school or possession of a high school equivalency diploma, supplemented by courses in typing and/or word processing and four (4) years of office experience which included typing and/or word processing; or: C) An equivalent combination of training and experience as defined by the limits of (A) and (B). NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr ECMC