Contract Administrator

Ascendo Resources is representing a growing mechanical/HVAC construction company in Hollywood, FL seeking a Contract Administrator to join their team.

Contract Administrator

Hollywood, FL (On-Site)
Full-Time | Direct Hire
$80,000 - $100,000 + Benefits

Why This Opportunity?

• Join a growing construction organization with strong project pipeline
• Work directly with senior leadership (VP of Operations)
• High visibility role with impact across operations, accounting, and project teams
• Opportunity to help build processes and improve contract workflows

Position Overview

As the Contract Administrator, you will take ownership of all contract and subcontract documentation across active mechanical/HVAC construction projects. This individual will play a critical role in ensuring contracts are properly structured, executed, and maintained while supporting compliance and risk mitigation efforts.

Key Responsibilities

• Draft, review, and manage contracts, subcontracts, and change orders
• Act as a key liaison between project managers, accounting, and subcontractors
• Oversee the full contract lifecycle from negotiation through project closeout
• Track insurance certificates, lien releases, bonds, and compliance documentation
• Maintain contract database and monitor key deadlines, renewals, and deliverables
• Support billing processes including requisitions, lien waivers, and payment applications
• Partner with leadership to enhance contract processes and risk management strategies

Qualifications

• Bachelor's degree in Business, Construction Management, Paralegal Studies, or related field
• 3-5+ years of contract administration experience within construction or HVAC/mechanical contracting
• Strong knowledge of construction contracts, subcontracts, and change orders
• Experience with lien waivers, insurance documentation, and compliance tracking
• Proficiency in Microsoft Office and systems such as Procore, Sage, or QuickBooks

Preferred

• Paralegal certification or similar credentials
• Strong negotiation and analytical skills
• Ability to manage multiple projects/contracts in a fast-paced environment
• Excellent communication and cross-functional collaboration skills

Compensation & Benefits

• Competitive base salary: $80K - $100K
• Comprehensive benefits package including medical, dental, and retirement plans

DIVERSTIY AND EQUAL OPPORTUNITY

Ascendo is a certified minority owned staffing firm, we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service or any non-merit factor.


Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information


Jack DiPietro