LITIGATION SCHEDULER

Job Title Litigation Scheduler Reports To Director of Operations Location Tampa, FL Office Employment Type Full-Time (Hourly) Hours 40 Hours Per Week, 8:30am – 5:00pm Compensation Starting Pay $25 / Hour Depending on Experience Plus Incentives Benefits Health Insurance, 401K, Paid Time Off Summary The MattLaw Litigation Scheduler is a key team player whose focus and responsibility is handling multiple calendars for the lawyers. This requires coordination and cooperation with opposing counsel, courts, medical providers, and witnesses for scheduling hearings, depositions, mediations, arbitrations, compulsory medical exams, court reporters, videographers, expert witnesses, healthcare professionals, and trials. The position requires excellent organizational skills, clear communication, proficiency with email and online scheduling software, and strong attention to detail and follow-through. Essential Duties and Responsibilities Schedule and coordinate the following: Meetings, whether in person/at office, or via telephone or Zoom Hearings, including scheduling court reporters when needed Depositions, whether in person or via Zoom, and scheduling a videographer, court reporter, and witness Mediations / Arbitrations Trials Compulsory Medical Examinations Prepare notices for hearings, depositions, mediations, and arbitrations Obtain Zoom and court information for the notices Prepare calendar entry and attach the notice, motions, and login information Send deposition notice to court reporters and videographers Request compulsory medical examination videographers Confirm events with all parties the day before any event Monitor calendar for cancellations and update all concerned participants of cancellations or changes Update the master trial list Experience and Skills Required Associates degree in paralegal studies or equivalent experience Professional in punctuality and appearance Excellent organizational skills and strong attention to detail Efficient and able to complete projects within deadlines Strong analytical and problem-solving skills Exceptional communication and interpersonal skills Positive attitude, cooperative and respectful of colleagues, and team player Ability to work well under pressure and manage multiple projects simultaneously Proficient in Excel, Google Docs, Google Sheets, Slack #J-18808-Ljbffr Matt Powell & Associates