Executive Administrative Assistant

Executive Assistant

Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executives behalf

Maintaining comprehensive and accurate production schedule

Performing minor accounting duties

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Answering phone calls in a polite and professional manner

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Managing the executives calendar, including making appointments and prioritizing the most sensitive matters

Answer phones and greet visitors

Prepare communications, such as memos, emails, invoices, reports, and other correspondence

Create and maintain filing systems, both electronic and physical

Manage accounts and perform bookkeeping

Requirements:

Excellent verbal and written communication skills

Familiarity with QuickBooks

Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong attention to detail and accuracy

Ability to interface effectively with all levels of staff within the company

Demonstrated ability to take initiative

Great personality