Contract Analyst

Position: Contract Analyst

Location: San Jose, CA

Duration: 7+ Months

Total Hours/week: 40.00
1st Shift

Client: Medical Device Company

Job Category: Industrial

Employment Type: Contract on W2 (Need US Citizens Or GC Holders Only)
Work days/hours: M - F 8am - 5pm
Locals only – Hybrid role (minimum of 2 days onsite in San Diego)

Accountabilities in this role
As a member of the Strategic Customer Group’s Government Contracting Team, reporting to the Sr. Manager Government Contracts, Contract Analysts are responsible for the management, submission, and review of annual service contracts. Candidate should be self-motivated, possess excellent research and organizational skills, and have a strong ability to multi-task in a high tempo environment. Candidate should be able to work independently and set own priorities based on current workload, contract due dates, and customer demands.

Specific Responsibilities:
Contract Analysts work closely with internal business unit partners as the leader responsible for the annual renewal process in support of new federal government contractual opportunities. Contract Analysts demonstrate a working knowledge of how customers' business relates to BD’s overall product portfolio. To be successful, the candidate must possess the ability to develop and foster business relationships with internal and external stakeholders. Strong organizational skills are necessary as the candidate will be responsible for coordinating and supervising daily activities of various business support functions, setting priorities for the teams to ensure task completion while coordinating work activities with other supervisors. A high level of comfort with Microsoft Office Suite and Salesforce.com is required as the candidate will be trained on tools and workflow processes with the expectation those skills will be applied to solve standard and non-standard problems encountered by the team.

This role will have the following responsibilities as applicable:
Annual Renewal Management – Responsible for the annual renewal lifecycle process for our federal customers. Lead the beginning-to-end Government contract renewal process with responsibility for tracking renewal opportunities, quote review, customer communication, award review, and ensuring appropriate document retention in Contract Lifecycle Management (CLM) system.
• Research and review customer inquiries regarding renewal status and options available
• Track and report to leadership renewal rates
• Collaboration with cross function teams including but not limited to Sales, Quoting, Federal Contract Consultants, Billing, and Accounts Receivable for information or resolution
• Contact federal customers, communicating in a positive, formal, and friendly manner, via phone, email, or formal letters as needed
• Work with government customer contacts including Accounting, Pharmacists, Contract Representatives, and Contracting officers.
• Once contract is awarded, communicate with stakeholders and ensure appropriate document retention in accordance with BD document retention policy in CLM

Contract Award Review – Responsible for thorough and accurate review of government contract awards.
• Responsible for tracking of the Government contract awards in CLM
• Research and review awards. Coordinate relevant stakeholders to ensure a thorough review of all sections of the contract award in a timely manner
• Respond to communications and modifications needed by the Government in a timely manner
• Review FAR and other government clauses
• Review awarded contracts thoroughly and verify that period of performance dates and funding are accurate and match our internal records for processing
• Once contract is fully executed, communicate with stakeholders and ensure appropriate document retention in accordance with BD document retention policy in CLM

Qualifications
• BA/BS required with 3 years of business experience, or without Bachelor degree, 4+ years extensive experience in the applicable area preferred
• Strong contracting strategy mindset – must be able to access situation, collect data and deliver well thought out recommendations
• Candidate must have proven leadership skills and ability to project manage multifaceted Government contracts from beginning to end
• Candidate must have proven ability to quickly establish credibility, trust, and support within all levels of organization
• Strong customer-centric skills, and able to adapt to customer needs while maintaining protection of BD’s interests
• Strong communications and change management experience; must have the ability to develop, present and defend ideas and strategy to internal leaders and stakeholders

Key Competencies
• Business Acumen
• Partnership and customer focus
• Accountability
• Work across functions and teams (matrix environment)
• Delivering under pressure
• Strive for continuous improvement
• Analytical and Problem solving orientated

Desired Skills:
• Experience with managing contracts through the contract lifecycle
• Experience partnering with Sales on contractual negotiation
• SalesForces.com experience to include reporting
• Adobe Acrobat experience
• Strong Excel Skills (V lookups, pivot tables, etc)
• Experience with FAR, DFARS, and/or VAARs clause reviews
• Experience with federal solicitations