House Manager & Family Assistant with Meal Prep Support

House Manager & Family Assistant with Meal Prep Support

Location: Washington, Utah 84780

Employment Type: Full-time (40 hours per week)

Proposed Schedule: Monday & Friday, 8:00 PM – 4:00 PM | Tuesday, Wednesday & Thursday 10:00 AM – 6:00 PM Compensation: $30–35/hour

Start Date: ASAP

Transportation: Reliable transportation is required. The family vehicle may be used for tasks involving children, while personal vehicles may be used for errands with mileage reimbursement.

Requirements:

• Maintain a smoke-free environment
• Reliable transportation
• Major vaccinations required (COVID and flu preferred)

About Our Family

We are a busy, dynamic family of five, balancing demanding careers as entrepreneurs while raising three energetic children. Both of us work full-time running our own business, with rare at-home workdays. Our home is full of energy as we focus on living a healthy, active lifestyle and are involved in our local church community. We have three kids—ages 8, 5, and 2—and they keep us on our toes with their extracurricular activities, including soccer, flag football, and dance class.

We thrive on creating structure and stability for our kids, ensuring their schedules are organized and their appointments and extracurricular activities, appointments and playdates run smoothly. We also have a 40 lb Goldendoodle who's a big part of the family, and we're looking for someone who's comfortable caring for them as well.

We value clear, direct communication in our household and need someone who can communicate in the same way—logical, straightforward, and efficient. We want someone who can think ahead, manage both the small tasks and the bigger picture, and adapt to our communication style. If you're the type of person who enjoys taking initiative, staying organized, and making life run more smoothly, we'd love for you to join our family.

Who You Are

We are looking for a highly organized and proactive individual with a strong sense of initiative. You are someone who can lead the structure of the kids' afternoon activities, managing their schedules with ease while anticipating needs before they arise. You understand what's required to keep a busy home running smoothly and can step in to handle tasks without needing to be asked.

Strong technical skills are also important in this role. You should be comfortable navigating and troubleshooting the tools that keep a modern family organized, including shared digital calendars, calendar syncing, Skylight Calendar, invitations, and other scheduling platforms. You will help create transparency across work schedules, school calendars, kids' activities, appointments, and family commitments so everyone stays aligned and informed.

For example, you'll think ahead about healthy snacks, communicate clearly with other parents about kids' activities, keep household tasks organized and efficient, and make sure schedules and calendars accurately reflect what is happening across the family. We need a direct communicator who can integrate seamlessly into our routines while managing day-to-day logistics, including organizing kids' schedules, meal planning for the family, and maintaining an organized home.

While backup childcare may be needed occasionally, your ability to manage and collaborate with our nanny on the kids' activities and daily to-dos—sports, school, playdates, and more—is essential. We're looking for someone who can "duplicate our brain" and ensure everything runs smoothly, from school logistics and scheduling to keeping the family's organizational systems current and connected.

You'll play a key role in helping us navigate busy afternoons, school events, and family-related needs, making sure everything is handled efficiently without needing constant supervision.

Core Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness
• Oversee family schedules and manage household calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events and holidays, including guest stays
• Coordinate donation drop-offs and pick-ups
• Supervise or coordinate with service providers (cleaners, landscapers, etc.)
• Support packing/unpacking for travel or seasonal transitions
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage orders (Amazon, Costco, Target)
• Run errands: grocery shopping, returns, dry cleaning and gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Planning & Preparation

• Plan and prepare healthy family meals (4x per week). Occasional batch cooking of breakfast items.
• Grocery shopping for meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Organize and put away family laundry
• Manage linens: rotate bedding, refresh towels, and restock essentials
• Keep laundry areas tidy and stocked with supplies

Pet Care

• Oversee the care (feeding and walking) of the family dog
• Manage and administer medications
• Schedule and coordinate vet, grooming, or daycare appointments
• Keep pet supplies stocked and organized

Vehicle Management

• Schedule and oversee maintenance, oil changes, inspections
• Keep vehicles fueled, cleaned, and organized
• Track registration, insurance, and service schedules

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers, etc.)
• Research and coordinate repairs, maintenance, and quotes
• Oversee routine upkeep of the property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests

Family Support & Child Assistance

• Assist with school/activity pick-ups and drop-offs
• Create and manage afternoon schedules
• Oversee school information (ie newsletters, events, forms), prep backpacks, clothing, or snacks for school
• Help with child-related laundry or errands
• Light supervision or backup childcare as needed

Deep Cleaning & Special Projects

• Tackle occasional clean out of fridge
• Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
• Occasionally clean washing machines
• Organize special projects: toy storage, seasonal decorations and gear rotation

Administrative & Personal Assistant Support

• Manage family calendars and reminders
• Assist with coordination of events, appointments, and guest prep

How to Apply

Please send the following:

• A brief letter explaining why you'd be a great fit for this position
• Your updated resume
• Three professional references
• This role requires a background check.

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