Executive Administrative Assistant (06340)

Adecco Staffing is seeking an Executive Administrative Assistant to assist our client located in Charlestown, RI. This is a first shift position with a schedule of 8:30am-4:30pm Mon-Fri with a pay range of $25-$28 depending on experience

Executive Administrative Assistant
Position Summary
The Executive Administrative Assistant provides high-level administrative support to the Director while overseeing daily office operations and providing leadership to office support staff. This position requires strong organizational, communication, coaching, and problem-solving skills to manage competing priorities, support special projects, maintain confidentiality, and ensure efficient administrative workflows.

Essential Duties and Responsibilities

• Oversee day-to-day office operations and recommend improvements to administrative procedures and workflows.
• Provide direct executive support, including calendar management, meeting coordination, travel arrangements, correspondence, telephone coverage, and visitor assistance.
• Assist the Director with project planning, problem-solving, research, and the execution of organizational goals.
• Prepare professional correspondence, reports, briefs, presentations, and other confidential materials.
• Serve as a primary administrative liaison with employees, outside organizations, vendors, and members of the public.
• Organize meetings, conferences, special events, and related follow-up activities.
• Coordinate administrative responses to workplace concerns and refer sensitive matters to appropriate leadership or Human Resources.
• Monitor office expenditures, accounts, purchase requests, and change orders while obtaining required approvals before committing funds.
• Maintain accurate filing, records-management, and confidential information systems.
• Support recruitment, interview scheduling, onboarding, employee training, corrective-action administration, and separation processes as assigned.
• Train, mentor, and coach office support staff to promote accountability, professional development, and effective operations.
• Coordinate facility and administrative support needs with internal departments and outside service providers.
• Lead or assist with special projects, programs, and service initiatives.
• Support emergency-preparedness activities and complete assigned operational checks.
• Maintain strict confidentiality and perform other related duties as assigned.

Required Qualifications

• Minimum of three years of progressively responsible executive, administrative, or office-management experience.
• Three or more years of related experience in a healthcare environment strongly preferred.
• Demonstrated experience supervising, training, or coordinating administrative staff.
• Advanced proficiency with Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Experience preparing executive-level correspondence, reports, briefs, and other professional materials.
• Knowledge of office management, records management, project coordination, contract administration, and budget monitoring.
• Familiarity with grant management, grant writing, and proposal development preferred.
• Strong research, data gathering, reporting, and information-management skills.

Knowledge, Skills, and Abilities

• Ability to make sound administrative decisions within assigned authority.
• Exceptional discretion when handling sensitive and confidential information.
• Strong leadership, coaching, conflict-resolution, and interpersonal skills.
• Ability to manage multiple projects, deadlines, and shifting priorities with accuracy.
• Excellent written, verbal, organizational, and time-management skills.
• Strong attention to detail and ability to analyze and improve processes.
• Professional judgment when supporting individuals experiencing distress or a crisis, including promptly contacting appropriate clinical, supervisory, security, or emergency personnel.
• Ability to work independently, take initiative, learn new information quickly, and remain professional under pressure.
• Commitment to dependable service, teamwork, accountability, and respectful communication

If interested in this opportunity please apply with an updated resume today!

Pay Details: $23.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.