Inventory Specialist

IBT Industrial Solutions Job Posting

IBT Industrial Solutions is seeking dependable, career-minded individuals who get excited about finding solutions for our customers. We have a rich culture full of long-term employees with deep expertise in their areas. It's no surprise that our creative, team-oriented employees stay with us for an average of 15-years. To reward each employee's commitment, we offer a comprehensive benefits package, tuition reimbursement, weekend-free 8-5 work schedules, a robust training program, opportunity for rapid advancement, and retirement savings with a company match. Apply here to love your work and who you work with, every day!

Position Summary

The Inventory Specialist is responsible for maintaining the accuracy, integrity, and organization of warehouse inventory. This position serves as a key point of control between warehouse operations, Inventory & Logistics team, and Procurement team to ensure system inventory accurately reflects physical inventory and appropriate stock levels are maintained.

The Inventory Specialist proactively identifies inventory discrepancies, investigates root causes, coordinates corrective actions, and recommends process improvements to prevent recurring issues. This role is expected to promote safe work practices, operational discipline, and accountability throughout the warehouse.

Core Competencies

Successful performance in this role requires strong attention to detail, analytical and problem-solving skills, ERP/WMS proficiency, organizational discipline, effective communication, and the ability to work collaboratively across Warehouse Operations, Inventory & Logistics, and Procurement. The Inventory Specialist should demonstrate ownership of inventory accuracy and proactively identify opportunities to improve inventory controls and warehouse processes.

Key Responsibilities

• Safety & Team Collaboration Communicate effectively and work collaboratively with the entire warehouse team while maintaining a helpful, professional, safe, and efficient working environment. Promote and follow all established safety policies and procedures.

• Inventory Accuracy & Control Manage and verify warehouse inventory to ensure physical stock quantities, locations, and statuses accurately align with ERP/WMS records. Investigate and resolve discrepancies in a timely manner.

• Cycle Count Program Perform and document scheduled and targeted cycle counts throughout the year. Research discrepancies, process authorized inventory adjustments, maintain appropriate supporting documentation, and ensure counting activities follow established procedures, regulatory requirements, and inventory-control best practices.

• Inventory Level Management Coordinate closely with the Inventory & Logistics team and Procurement team to maintain appropriate stock levels. Review inventory usage and min/max thresholds, identify potential shortages or excess inventory, and recommend adjustments when appropriate.

• Inventory Adjustments Review and manage the inventory adjustment portal daily. Validate adjustment requests, research discrepancies as necessary, ensure appropriate documentation is maintained, and complete approved adjustments to preserve inventory accuracy.

• SOPs & Compliance Assist in developing, maintaining, and improving inventory-control SOPs and work instructions. Provide guidance and training to warehouse personnel on inventory transactions, material movement, cycle-count procedures, and inventory-control best practices.

• Discrepancy Investigation & Root-Cause Analysis Investigate inventory errors and discrepancies to determine root causes. Identify trends or recurring issues, communicate findings to the Warehouse Manager, recommend corrective actions, and assist with implementing solutions designed to prevent recurrence.

• Operational Coverage Provide coverage and operational support for other department supervisors as assigned to help maintain continuity of warehouse operations.

• Document Management Assist with the accurate and timely electronic filing and organization of packing slips, Bills of Lading (BOLs), pick tickets, and other inventory or shipping documentation.

• Bin Management Review, reconcile, and resolve inventory assigned to designated bins at least monthly. Research aging or incorrect transactions and coordinate corrective actions to ensure inventory is assigned to the appropriate location and status.

Areas of Accountability

The Inventory Specialist will be accountable for maintaining:

• High levels of inventory accuracy between physical inventory and ERP/WMS records.

• Timely completion of cycle counts and discrepancy investigations.

• Accurate and properly supported inventory adjustments.

• Timely resolution of assigned warehouse bin locations.

• Appropriate inventory levels through regular review of min/max settings.

• Complete and organized inventory documentation.

• Identification and reduction of recurring inventory errors.

• Compliance with established safety, inventory-control, and warehouse procedures.

Position Type/Expected Work Hours This is a full-time position with a typical work schedule of Monday through Friday, 9:00 a.m. to 6:00 p.m., however hours may vary. There may be times where there is an expectation to work extended hours as dictated by business needs. This position requires travel for training, special projects, or customer visits.

Benefits Competitive compensation with comprehensive benefits, including medical, dental, vision, prescription, paid vacation & holidays, wellness, 401(k), education reimbursement, and much more.

Work Authorization The candidate must be authorized to work in the United States.

IBT Industrial Solutions is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.