Front Desk Coordinator

Job Description

Job Description

Overview

The Front Desk Coordinator welcomes company visitors, answers telephone calls and directs them to the appropriate personnel within the company, and performs a variety of clerical duties and related tasks. 

This is a shared, part-time position, with two Front Desk Coordinators sharing responsibility for front desk coverage Monday through Friday from 7:45 a.m. to 5:15 p.m. Individual schedules are flexible and may vary based on availability and business needs. Flexibility is required to help cover the other coordinator's scheduled time off or absences.  

Job Responsibilities 

• General clerical duties 
• Open and sort all incoming mail 
• Date and sort invoices and billing statements and send to Accounts Payable. 
• Customer interaction 
• Establish a friendly and helpful atmosphere for visitors through the following activities: 
• Greet, assist, and direct visitors to appropriate location. 
• Answer company phones and emails and direct to the appropriate personnel. 
• Other Duties as assigned. 
• Knowledge, Skills, and Abilities 
• Writes and speaks English clearly and concisely. 
• Works with minimal supervision. 
• Demonstrates organizational skills and attention to detail. 
• Possesses exceptional interpersonal communication skills. 
• Displays a professional, friendly, hospitable manner and appearance. 
• Maintains confidentiality. 

Education and Certificates 

• Must be at least 18 years of age. 
• High school diploma or equivalent. 
• Prior experience as a receptionist preferred.

Physical Requirements 

• Sedentary work, requiring lifting up to 10lbs. 
• Repetitive motion associated with operating a computer and other office equipment. 
• Inside, climate-controlled working conditions.