TRAVEL & ADMINISTRATIVE SPECIALIST [ROAD RACING SERIES]

POSITION DETAILS

Position: Travel & Administrative Specialist

Reports To: Manager of Administration

Status: Full-Time

Work Arrangement: Hybrid – combination of in-office and remote work, with travel required to support key USAC Road Racing events.

POSITION SUMMARY

USAC Road Racing is seeking a Travel & Administrative Specialist to support the administrative and operational needs of its road racing programs. The position will focus on event registration, licensing and credentialing, staff travel, participant services, event documentation, and organizational support.

This role serves as an important point of contact for staff, teams, drivers, and vendors while helping ensure that registration, credentialing, travel, documentation, and other administrative processes are completed accurately, efficiently, and on time.

KEY RESPONSIBILITIES

· Manage event registration and participant onboarding processes.

· Coordinate licensing and credentialing for drivers, teams, staff, and other event participants.

· Maintain accurate participant databases, records, and administrative systems.

· Plan, manage, book, and communicate USAC Road Racing staff travel arrangements.

· Coordinate hotel planning and room blocks, including advance and multi-year planning where appropriate.

· Support invoicing, billing, expense tracking, and other financial administrative functions.

· Prepare and coordinate event documentation and administrative communications.

· Provide direct support to teams and drivers regarding registration, licensing, credentialing, and related questions.

· Support office administration and maintain organized internal systems and records.

· Coordinate contracts, waivers, compliance documentation, and required event paperwork.

· Assist with staff administration and event staffing logistics.

· Coordinate vendor administration and track required contract deliverables.

· Provide additional administrative and operational support as needed throughout the Road Racing season.

FUNCTIONAL AREAS OF RESPONSIBILITY

· Participant Registration

· Licensing and Credentialing

· Staff Administration

· Staff Travel Coordination

· Hotel and Room Block Planning

· Vendor Administration

· Contract Deliverables

· Administrative and Financial Support

· Event Documentation

POSITION EXPECTATIONS

· Maintain a high level of organization, accuracy, and attention to detail across multiple programs and events.

· Communicate clearly and professionally with USAC staff, competitors, teams, vendors, and event partners.

· Manage multiple deadlines and priorities in a fast-paced motorsports environment.

· Be available for a hybrid work schedule and travel to key Road Racing events throughout the season.

· Work collaboratively with USAC Road Racing leadership and event staff to support efficient event operations.

ABOUT THE OPPORTUNITY

This position provides an opportunity to play an important role in the day-to-day administration and event operations of USAC Road Racing. The successful candidate will help create a professional and efficient experience for staff, teams, drivers, and partners while supporting the continued growth of USAC's road racing programs.

HOW TO APPLY

Qualified candidates should submit a resume and a summary of relevant administrative, travel coordination, event operations, registration, or motorsports experience to Jack Hoaglin [View email address on click.appcast.io]