Payroll Specialist

Position Purpose:

The Payroll Specialist is Tetherow’s payroll expert. This role owns payroll from start to finish, making sure every team member is paid accurately, compliantly, and on time, and lends a hand to Finance/Human Resources with onboarding, records, training, and employee events.

Reporting to the Finance/Human Resources Leadership and working closely with the HR Operations Manager and the Director of Finance, this person is a detail-minded partner to managers and a warm, reliable resource for employees. Roughly 60 percent of the role is payroll, and 40 percent is HR support, with the balance shifting around pay deadlines, year-end, and the busy summer season.

What you will do:

• Own the full payroll cycle in ADP for all hourly, salaried, seasonal, and variable pay employees, from timecard review through final approval and submission.
• Audit timecards with department managers before each close, correcting missed punches, confirming meal and rest period compliance, and flagging overtime.
• Accurately process tips, gratuities, service charge distributions, commissions (golf, sales, banquets, housekeeping, etc.), bonuses, and other variable pay.
• Enter and maintain pay rate changes, deductions, garnishments, benefit deductions, and 401(k) contributions and loans.
• Process payroll corrections, ensuring they are processed in accordance with BOLI requirements.
• Handle separations from start to finish separation paperwork, the payroll tracker, and compliant final paychecks under ORS 652.140, including outreach to departing employees about their final pay.
• Reconcile payroll registers and prepare reports and journal entry support for Finance
• Support quarterly and year end processes a
• Respond to employment and wage verifications, unemployment claims, and payroll records requests
• Serve as the go to resource for employees pay questions, resolving discrepancies quickly, clearly, and kindly.
• Maintain the payroll calendar, payroll SOPs, and internal controls that protect accuracy and confidentiality.
• Welcome new hires with first day details and help run new hire orientation (biweekly in summer, monthly in winter), including invites, meals, shuttles, and room setup.
• Help plan and run the annual employee event calendar. Track monthly birthdays and anniversaries, and coordinate cards, gifts, giveaways, and farewells.
• Maintain employee files, follow up on missing signatures and paperwork, and keep labor law postings and employee information and safety board’s current.
• Schedule required training and manage enrollments and questions.
• Create flyers and posters in Canva, share HR information across the property, answer employee questions, take notes in meetings, and serve as backup HR contact when the HR Operations Manager or Director is out.

Other duties as assigned to support Finance/Human Resources and the resort.

Who you are:

• You are energetic, inspiring, and adventurous.
• You have strong judgment, decision making, critical thinking skills and initiative to follow through.
• You can have strong attention to detail, as well as process improvement initiatives and organizational details.
• You are highly motivated and able to perform under pressure in a fast-paced environment.
• You have proven ability to manage multiple projects/activities in a dynamic fast paced environment.
• You have strong interpersonal skills and the ability to work within a team environment.
• You understand database concepts and reporting.
• You possess a strong foundation of internal controls preferred.
• You can create, read, and analyze reports, processes, and documents.
• You can communicate both orally and in writing at a level commensurate with successful job performance.
• You must have a strong work ethic and initiative.

What we are looking for:

• Three or more years of hands-on, full cycle payroll processing, ideally for an organization with a large hourly workforce.
• Strong working knowledge of federal and Oregon wage and hour law, including final pay, overtime, meal and rest periods, and sick time.
• Experience with ADP Workforce Now or a comparable payroll and HRIS platform.
• Strong Excel skills and a natural eye for detail; you catch the number that looks off.
• Proven ability to handle confidential information with complete discretion.
• Clear, warm communication with employees and managers at every level.
• A creative spirit and genuine enthusiasm for planning events and celebrating our team.

Extra Perks!

• Medical, dental and vision insurance coverage for eligible employees
• 401(k) plan with Company match
• Paid time off
• Golf privileges
• Discounts at Tetherow Restaurants & Golf Shop
• $8 Employee Breakfast & Lunch Meals
• Employee referral bonuses
• Work in one of the most beautiful settings in Central Oregon!