Culinary Administrative Assistant

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships. Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers. Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences. Check out this video for more information on our great company! About our property: Located along the shores of Chatham, Massachusetts, Chatham Bars Inn, a Forbes Five-Star resort, stands as a timeless beacon of hospitality, blending rich history with modern luxury on 25 oceanfront acres. With over a century of heritage, the Inn has captivated visitors with panoramic ocean views, impeccable service, and a commitment to preserving the essence of New England charm. The Inn has 217 rooms and suites, from the historic Main Inn to dozens of cottage-style buildings with flower-lined brick walkways and breathtaking views. Chatham Bars Inn is one of Cape Cod’s most beloved destinations for family vacations, romantic getaways, and corporate retreats. Guests of the Inn are able to experience a series of authentic, first-hand Cape Cod experiences such as private cabana rentals along the Inn’s private quarter-mile beach, an oceanfront pool, complimentary bike rentals, private bonfires, tennis courts, a full-service spa, and supervised Kids Crew sessions. The nearby 8-acre Chatham Bars Inn Farm provides the Inn’s restaurants with over 100,000 pounds of produce seasonally and offers popular outdoor farm-to-table dinners at the farm each week. Beyond its picturesque setting and luxurious accommodations, Chatham Bars Inn is renowned for its culinary program. The resort has six different dining options, each offering a unique culinary experience showcasing the freshest local ingredients and innovative flavor. From its historic origins to its modern amenities and exquisite dining, the Inn continues to attract visitors with its charm, elegance, and unwavering dedication to excellence. #PGH-CBI What you will have an opportunity to do: Description The Culinary Administrative Assistant is responsible for providing administrative support to the Culinary Department to ensure efficient and organized operations. This position works closely with the Executive Chef, Executive Sous Chef, and culinary leadership team to coordinate scheduling, payroll administration, menu preparation, and other departmental administrative functions. The key responsibilities include but are not limited to: Prepare and maintain weekly schedules for all culinary team members Monitor employee timekeeping records and review time clock punches for accuracy Assist with payroll processing by auditing hours worked, tracking missed punches, and ensuring timely submission of payroll information Communicate with managers and employees regarding scheduling and payroll-related matters Prepare, update, and distribute menus, menu cards, buffet signage, and other culinary-related materials Maintain recipe, menu, and departmental documentation files Assist with the preparation and distribution of daily event orders and banquet culinary information Process requisitions, invoices, and other departmental paperwork as assigned Coordinate and schedule meetings, training sessions, and interviews for the Culinary Department Assist with onboarding paperwork and administrative support for new culinary team members Answer and direct departmental phone calls and email inquiries in a professional manner Maintain confidentiality of payroll, personnel, and business-related information Promote teamwork and effective communication throughout the Culinary Department Perform other administrative duties as assigned to support the successful operation of the department What are we looking for? Qualifications: Minimum of 2 years of administrative or office support experience required Previous hospitality, food and beverage, or culinary administration experience preferred Proficiency in Microsoft Office, including Excel, Word, and Outlook required Experience with scheduling, payroll, and timekeeping systems preferred Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and meet deadlines in a fast-paced environment Excellent written and verbal communication skills required Ability to maintain confidentiality and handle sensitive information professionally Must be dependable, self-motivated, and able to work independently Flexible schedule, including occasional weekends and holidays as needed Compensation: $24.00 / hour - $24.00 / hour Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations. PYRAMID GLOBAL HOSPITALITY® is a trailblazer in the development, management, marketing and owner‐advisory services of resorts, hotels, conference centers and exclusive private clubs. PYRAMID’S distinguished and proven reputation is deeply‐rooted in core values that are focused and aligned with a people-first mentality. The company leadership and valued associates are passionately committed to delivering the industry’s most authentic, enchanted, soulful, vibrant, unrivaled and memory‐making experience. PYRAMID’S progressive “Be The Difference” culture and values are a cornerstone to the company’s nearly 40 years of extraordinary achievement and prosperity. Many properties have been recognized with prestigious national and international awards.