Human Resources Technician I

Job Title Advanced Level Clerk Job Description A typing certificate of at least 45 WPM MUST be attached to your application. Typing certificates obtained online will not be accepted. The typing certificate must be dated within two (2) years of the closing date for this position. If a typing certificate is not attached to your application, your application will not move forward. Typing certificates may be obtained at Worknet in Los Banos; View phone number on click.appcast.io. To perform advanced level clerical work to assist with the daily administration of Human Resources operations and administrative functions. May be assigned to process City payroll. Receives direct supervision from the Human Resources Director. May provide direction to clerical staff when necessary. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Reliable and dependable attendance and punctuality. Maintain confidentiality of City records and/or confidential discussions pertaining to City records including but not limited to employee personnel files and/or disciplinary actions. Coordinate activities with other agencies and sectors of the community. May assist with employee issues including employee recruitment, training, evaluation, counseling, and disciplinary actions. Type a wide variety of material from rough draft copy, notes or verbal instructions. Provides secretarial support to administrative management and staff including drafting, composing and filing official City correspondence. Research a variety of policies and procedures and assist in developing, planning, and implementation. Evaluate and adopt effective procedures to resolve situations. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform other related duties as assigned. EXAMPLES OF ESSENTIAL DUTIES WHEN ASSIGNED TO PAYROLL FUNCTION: Review and process timesheets; calculate and create W-2's; respond to employee questions regarding payroll. Reconcile discrepancies in payroll and financial records. Prepare financial and statistical payroll reports. Ensure payroll data, reporting, and procedures are in compliance with federal, state, and local rules and regulations. Knowledge of: Pertinent local, State, Federal rules, regulations and laws. Modern office procedures, methods and computer equipment. Filing systems including records management and the operation of standard office equipment and computers. Principles and practices of work safety. City and department policies and procedures. Ability to: On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and intermittently carry weight of 10 pounds or less. Work with computerized financial and payroll information systems and use a computer for payroll development and administrative work. Provide direction, coordination, guidance, and training for the development of the City payroll. Read and interpret labor contracts and memoranda of understanding as they relate to payroll administration. Research and prepare detailed and comprehensive reports. Gather and organize data and information. Exercise independent judgment. Interpret and explain pertinent laws and City and department policies and procedures. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Demonstrate confidence in personal decision making. Manage difficult situations by displaying assurance under pressure. Understand and follow oral and written instructions. Qualifications MINIMUM QUALIFICATIONS: Must be age eighteen (18) by date of application. Equivalent to completion of the twelfth grade. Possession of a valid California Class C driver license. Two (2) years of increasingly responsible secretarial or clerical office experience including public contact. Type at a speed of 45 NWPM. DESIRED QUALIFICATIONS: Experience in a public agency personnel department. Experience processing payroll for a public agency. Benefits The City offers a comprehensive benefits package, which includes: a) Retirement: California Public Employees' Retirement System (CalPERS) b) Health Insurance: The City pays approved CalPERS health insurance premiums through CalPERS for employee only and partial dependent costs c) Dental and Vision Insurance: The City pays approved dental and vision insurance premiums for employee and a portion of dependent coverage d) Life Insurance: The City provides $50,000 in life insurance coverage for the employee, with optional buy-up coverage available e) Vacation Leave: Beginning on the date of hire, employees accrue 6.67 hours per full calendar month (equivalent to 80 hours annually) during the first five (5) years of service. Employees with five (5) to fifteen (15) years of service accrue 10 hours per full calendar month (120 hours annually). Employees with more than fifteen (15) years of service accrue 13.36 hours per full calendar month (160 hours annually) f) Sick Leave: Accrued at a rate of one (1) day per month with no maximum accumulation g) Deferred Compensation: Optional participation in plans offered through Mission Square, Nationwide, or Empower For a complete listing of benefits, please refer to the Memorandum of Understanding (MOU) applicable to this position.