Executive Assistant

Job Description

Job Description

Payrate: $29.00 - $34.00/hr

Summary:
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.

Responsibilities:

• Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
• Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
• Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
• Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
• Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
• Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
• Handle highly confidential and sensitive information with absolute discretion and professionalism
• Process and reconcile travel and expense reports using Concur
• Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
• Maintain organized electronic and physical filing systems in line with company and compliance standards
• Support special projects and initiatives requiring independent judgement, coordination, and follow-through
• Ensure office operations run smoothly, including supply management and ad hoc executive support as needed

Skills:

• Demonstrated ability to work independently with minimal direction while exercising sound judgement
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
• Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
• Highly organized, detail-oriented, and able to manage competing priorities under pressure
• Proactive, solutions-focused mindset with strong anticipation and planning skills
• Professional presence, discretion, and ability to navigate a corporate executive environment
• Strong interpersonal skills and a collaborative, team-oriented approach

Qualifications:

• High school diploma or equivalent required; college degree preferred
• Minimum of three years’ experience supporting senior leaders in an executive assistant role
• Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus

Pay Transparency:  The typical base pay for this role across the U.S. is: $29.00 - $34.00/hr . Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

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