Program Operations Coordinator

Program Operations Coordinator (Part-Time, 20 Hours+/Week)

American Medical and Trade Institute (AMTI) Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals

American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.

This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.

Key Responsibilities

• Serve as the primary point of contact for AMTI instructors across multiple high school locations
• Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
• Communicate professionally with principals, administrators, and school staff
• Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
• Maintain all program records, rosters, and compliance-related documentation
• Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
• Prepare weekly program summaries and help manage the operational flow of programs
• Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
• Hold instructors accountable for deadlines and program expectations
• Identify issues early and elevate to leadership as needed
• Represent AMTI professionally in all communications

Ideal Background

We strongly encourage candidates with experience in:

• Principal’s Office Administration
• Assistant to a Principal or Vice Principal
• School Main Office Support
• Guidance Office Coordination
• District Program Support / Student Services
• CTE or vocational program administration

Your familiarity with K–12 workflows is a major advantage in this role.

Required Qualifications

• Strong communication skills and confidence in interacting with school administrators
• Highly organized with excellent follow-through
• Experience coordinating staff, programs, or operations across multiple locations
• Ability to work independently, prioritize tasks, and meet deadlines
• Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms

Preferred Qualifications

• Experience in Allied Health, CTE, or school-based program support
• Bilingual (English/Spanish)
• Familiarity with compliance documentation and high-school administrative processes

Schedule & Compensation

• Part‑Time, 20 Hours+/Week with flexible scheduling
• Primarily remote with occasional school visits
• Competitive hourly rate based on experience

Who Thrives in This Role

• Stay organized in fast‑paced, multi‑site environments
• Are assertive and professional when following up with instructors
• Communicate clearly with school administrators
• Enjoy supporting programs that impact students directly