Administrative Assistant III - Special Services

Administrative Assistant III – Special ServicesUnder moderate supervision, organize and manage the routine work activities of the Special Services Department office and provide clerical support to the Director of Special Services and other department staff.• High school diploma or GED• Associate's degree preferred• Proficient keyboarding, data entry, word processing, and file maintenance skills• Ability to use software to develop spreadsheets, databases, and word processing documents• Ability to prioritize workflow to address the multiple needs of the supervisor and department• Ability to manage multiple complex administrative tasks simultaneously• Basic math skills• Effective organizational, communication, and interpersonal skills• Three years of clerical or secretarial experience• Three years of experience in an educational setting preferredPrepare correspondence, forms, reports, manuals, and presentations for the Special Services Department.Compile, maintain, and file all reports, records, and other required documents.Perform routine bookkeeping tasks and maintain department budget records.Prepare and process department purchase orders and payment authorizations.Order and maintain inventory of office supplies and program equipment.Answer and respond to incoming calls, take accurate messages, and route them to the appropriate staff.Maintain schedules and appointments and make travel arrangements for department staff.Coordinate meeting arrangements, including preparing materials, scheduling facilities, and arranging equipment.Receive, sort, and distribute mail and other documents to department staff.Maintain confidentiality of information.Follow district safety protocols and emergency procedures.Standard office equipment including personal computer and peripherals, multi-line telephone system, copier, printer, scanner, postal meter, shredder, and fax machine.Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.Occasional light lifting and carrying (less than 25 pounds).May work prolonged or irregular hours; occasional districtwide travel.Work with frequent interruptions; maintain emotional control under stress. Dripping Springs ISD