HR CLERK

Job Description

Job Description

Job Summary

Responsible: for providing efficient administrative/clerical support to the Human Resources department team; for processing from RGH’s ADP HRIS/Payroll system all reports requested by executives/directors, State and Federal agencies, commercial vendors with which RGH does business, and others in a timely manner; for consistent direct-recruiting of potential candidates for RGH job openings, reducing the average number of employment vacancies; for assisting with set-up and take-down of HR-related meetings/events (e.g., New Employee Onboarding, New Employee Orientation, Career Fairs/Hiring Events).

Essential Functions

The Human Resources department employee primarily responsible for: providing administrative/clerical support to the Human Resources department team for its talent acquisition, talent management, employee relations, payroll processing and benefits administration work in HR; processing in a timely way all reports from the ADP HRIS/Payroll system as requested by RGH executives/ directors, State and Federal agencies, commercial vendors, and others; working to reduce the number of RGH employment vacancies via direct-recruiting of potential candidates for job openings; assisting with HR-related meetings/events.

Essential Job Duties

• Provides efficient administrative/clerical support to the Human Resources department team for its talent acquisition, talent management, employee relations, payroll processing and benefits administration work at RGH.

• Interacts effectively with RGH employees and the public both in-person and via telephone/email/fax/text messaging.

• Assists Human Resources staff with timely responses to workforce inquiries about payroll and employment benefit matters.

• Forwards employee benefit documents received for processing or record-keeping.

• Assists with scheduling of pre-employment screenings of employment applicants, contract/agency staff, locum tenens, and university/college students who will job-shadow or are beginning clinicals/preceptorships.

• Makes photocopies; files paperwork, and retrieves files from storage; processes mail; stocks inventory of HR documents and supplies (e.g., file folders, name badge blanks, badge printer ribbons, employee handbooks)

• Updates electronic and printed personnel information and processes paperwork; communicates related updates as necessary.

• Processes and forwards all reports as requested by RGH executives/ directors, State and Federal agencies, commercial vendors, and others from RGH’s ADP HRIS/Payroll system.

• Calendars for processing all reports for executives/directors, vendors, and others that are done by Human Resources monthly, quarterly, and annually.

• Assists HR Director with timely processing of invoices/payments due (e.g., ADP, NMHSC, etc.).

• Does direct-recruiting of potential job applicants online consistently in order to reduce the number of employment vacancies at RGH averaged annually.

• Assists candidates with employment applications; communicates with candidates by phone or email or text messages regarding the status of applications.

• Completes required pre-employment background screenings assigned.

• Tracks and maintains records of employee license/certification and evaluation and training-related information; provides notifications to employees and supervisors about due-dates of evaluations and licenses/certifications and training.

• Conducts audits of personnel records in preparation for surveys by accreditation agencies and others; works to update files and corrects records in advance of surveys as necessary.

• Assists with preparation for and set-up and take-down of on-campus or off-campus HR meetings/events such as New Employee Onboarding, New Employee Orientation, Career Fairs/Hiring Events, etc.

Non-Essential Functions

• Performs other duties as assigned.

Roosevelt General Hospital (RGH) is committed to providing safe, quality care to patients. Employees are required to adhere to the Values of RGH.

Integrity

• We are committed to honesty and ethical principles, where our words and actions reflect our dedication to fostering strong relationships and maintaining professional credibility.
• We take accountability for our actions and their impact on others, consistently honoring our commitments and upholding moral standards and values in every situation.

Learning

• We promote personal growth and professional excellence by embracing continuous learning through training, mentorship, and constructive feedback.
• We foster a collaborative culture driven by curiosity and critical thinking, encouraging staff to ask questions, seek answers, and share knowledge.

Innovation

• We confidently embrace changes in technology, processes, and practices, encouraging strategic risk-taking and creativity to enhance healthcare delivery, patient safety, and the quality of care.
• We collaborate with partners from other hospitals, academic institutions, industry leaders, and community organizations to promote continuous improvement and remain at the forefront of advancing healthcare outcomes.

Kindness

• We engage in open communication with patients, families, and colleagues to understand their needs and concerns, while respecting their differences and upholding their dignity.
• We foster a nurturing environment where individuals feel supported, understood, and valued, strengthening relationships, promoting growth, and enhancing the overall well-being of all.

Excellence

• We strive to be a model rural healthcare facility, setting high standards in healthcare delivery and ensuring exceptional patient satisfaction within the communities we serve.
• We take pride in our accountability and fiscal responsibility, skillfully balancing costs and outcomes to guarantee that superior patient care is always delivered.

Unity

• We collaborate across departments and disciplines to deliver effective and compassionate healthcare, working alongside patients, families, and community partners to ensure seamless coordination of care and achieve our common goals of wellness and healing.
• We prioritize open communication and mutual respect, empowering our teams to collaborate effectively by acknowledging and celebrating the unique contributions and strengths of each individual.

Qualifications

• High school graduation or equivalent required. One or more years similar work experience in a Healthcare office setting preferred but not required.

Professional Requirements

• Adheres to RGH dress code; appearance is office professional.
• Maintains patient and employee confidentiality at all times.
• Reports to work on time and as scheduled, consistently.
• Wears identification badge while on duty.
• Ensures compliance with policies and procedures regarding department operations, fire, safety, and infection control.
• Represents the organization in a positive and professional manner at all times.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics, and goals of the hospital in words and deeds.

Environmental Conditions

• The ability to work in varying degrees of temperature (heated or air conditioned).
• The ability to work under extreme pressures.
• The ability to address awkward situations with employees, job applicants, contractors, and the public in a professional manner.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

Work environment characteristics described herein are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

General Sign-off

The employee is expected to adhere to all hospital policies and to act as a role model in adherence to those policies.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities.

I have read, understood, and had the opportunity to ask questions regarding this position description.

Employee’s Signature Date