Administrative Assistant

Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Number - S15276P

Working Title - Administrative Assistant

Department - PSO-Marine Extension Service

About the University of Georgia - Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.UGAis currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.UGAemploys approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department - For more than 50 years,UGAMarine Extension and Georgia Sea Grant has served the state through integrated research, education, and extension programs that promote the responsible use and stewardship of Georgia's coastal resources.By serving as a bridge between scientists, local governments, and marine industries, we help communities protect coastal resources through sustainable, science-based solutions. Our extension specialists connect university expertise with local needs to strengthen the economic vitality and resilience of coastal communities. Education staff enhance environmental literacy and inspire stewardship by engaging the public, teachers, and students in programs that highlight the importance of Georgia's coastal ecosystems. We also prepare the next generation of educators and marine scientists through workforce development opportunities for college students. Meanwhile, our research program supports applied studies across Georgia that expand understanding of coastal and estuarine systems and address pressing environmental challenges.Marine Extension and Georgia Sea Grant is managed through a federal-state partnership between the University of Georgia (UGA) and the National Oceanic Atmospheric Administration's (NOAA) National Sea Grant College Program, a network of 34 Sea Grant programs located in coastal and Great Lakes states and territories.

Posting Type - External

Retirement Plan - TRS

Employment Type - Employee

Benefits Eligibility - Benefits Eligible

Full/Part time - Full Time

Work Schedule

Additional Schedule Information - Standard work week with occasional Saturday work

Advertised Salary - Commensurate with experience

Posting Date - 06/10/2026

Open until filled - Yes

Closing Date

Proposed Starting Date - 09/01/2026

Special Instructions to Applicants

Location of Vacancy - Savannah Area

EEO Policy Statement - The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io).

USG Core Values Statement - The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. OurUSGStatement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and eachUSGcommunity member is responsible for demonstrating and upholding these standards. More details on theUSGStatement of Core Values and Code of Conduct are available inUSG Board Policy 08.02.18.01.02.Additionally,USGsupports Freedom of Expression as stated inBoard Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title - Administrative Assistant II

FLSA - Non-Exempt

FTE - 1.0

Minimum Qualifications - High school diploma or equivalent and 2 years of related experience

Preferred Qualifications - Completion of a bachelor's degree with 1 year of related professional experience OR an equivalent combination of education, experience, and training. Professional administrative experience is needed.

Position Summary - Located in Savannah, Georgia, this full-time position will provide administrative support to the Marine Extension and Georgia Sea Grant's Marine Education Center and Aquarium, and it's Shellfish Research Lab, both located on Skidaway Island (80%). This position will also coordinate aquarium admission desk and lobby operations to ensure positive visitor experiences. This position will also provide assistance in coordinating visiting groups, public program / summer camp registration and support current research and outreach programs as needed. (20%) Pcard responsibilities included in this position.

Knowledge, Skills, Abilities and/or Competencies - Professional administrative experience (e.g. managing invoices, keeping records, preparing reports, scheduling events, maintaining databases)High level of professionalism and ability to interact with diverse audiences and team membersProficiency with Microsoft Office softwarePrecise attention to detail and ability to follow procedures meticulouslyDemonstrate excellent writing, public speaking, communication, inter-personal, time management and organizational skills.Ability to represent Marine Extension and Georgia Sea Grant at community events and outreach programs

Physical Demands - Lift 40 lbs, work in inclement weather conditions, and in an office setting. Driving is required.

Is driving a responsibility of this position? - Yes

Is this a Position of Trust? - Yes

Does this position have operation, access, or control of financial resources? - Yes

Does this position require a P-Card? - Yes

Is having a P-Card an essential function of this position? - Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? - Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) - Yes

Credit and P-Card policy - Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit theUGA Credit Background Check website.

Background Investigation Policy - Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit theUGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities - Oversee admission desk and public lobby operations, coordinate staff support of admissions desk, ensure excellent visitor service, managing aquarium admissions, answering phones

Percentage of time - 40

Duties/Responsibilities - Invoicing and completing payment requests, record keeping, reporting, archiving, program registration and purchasing One Source, UGAMart, Touchnet and other variousUGAsystems.

Percentage of time - 25

Duties/Responsibilities - Provide assistance in meeting and coordinating visiting groups, checking residential group in to dormitory housing, public program and summer camp registration and support current research and outreach programs as needed.

Percentage of time - 20

Duties/Responsibilities - Assisting with scheduling events using Destiny.

Percentage of time - 15