Assistant Dispatcher - Part Time

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation. 

Position Summary:

The Assistant Construction Dispatcher is responsible for obtaining required information from the Superintendents for the daily work schedules including labor and equipment needs, rental trucks and equipment, small tools, construction materials (i.e. barrier wall, forms, etc.) start times and low-bed. Please note this position is part time with potential to grown into a fulltime role. Hours would be Monday to Friday, 10AM to 3PM with the understanding of being flexible with the hours. Around 25 hours a week. 

Responsibilities: 

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do. 
• Collect and distribute daily work schedules for each project.
• Schedule equipment moves based on project needs and production schedules.
• Communicate daily with the Construction Operations Manager regarding labor, equipment, and schedule changes.
• Coordinate owner/operator rental trucks and outside equipment as required.
• Maintain files for insurance certificates and vendor documentation.
• Coordinate daily labor and equipment needs across multiple projects.
• Maintain company contact lists for Northeast and Southeast Construction operations.
• Track and maintain home phone and emergency contact lists.
• Process and organize timesheets, vacation calendars, and purchase orders.
• Receive and track trucking slips, trucking invoices, and rental invoices.
• Coordinate deliveries to and from construction yards and project sites.
• Assist with maintaining inventory levels in the construction yard.
• Maintain updated jobsite directions and active project lists.
• Provide administrative and operational support to the Construction team as needed.

Qualifications: 

• Proficiency with Microsoft Office Suite, including Excel and Word.
• Strong organizational and analytical skills with attention to detail.

Necessary Attributes: 

• Must possess the ability to adapt to different personalities and management styles.
• Team player and with good interpersonal skills. 
• Ability to manage a team in an efficient and effective manner. 
• Self-starter with good verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals. 
• Dedicated and hard working. 
• Strong leadership qualities.
• Strong organizational skills. 
• Strong verbal and written communication skills. 
• Strong commitment to success of all. 
• Possess a strong work ethic. 
• Demonstrate the upmost professionalism in how you represent yourself. 
• Show quality in everything you do. 

We offer our full-time  and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.