Account Payable Coordinator

Job Description Job Description At HMM, we’re not just a global leader in integrated logistics and shipping—we’re shaping the future of maritime transport. With a diverse fleet and extensive global network, we deliver customized, sustainable solutions that create value for our customers. Our vision to be #1 in customer trust, employee satisfaction, and green shipping sets us apart from competitors. We offer competitive compensation, career development opportunities, and a work culture that blends autonomy with strategic support. Join us in driving innovation, sustainability, and success across the shipping and logistics industry. Why HMM? Impactful Work : Be part of a company that shapes the global supply chain while contributing to economic, environmental, and social growth. At HMM, you’ll have the opportunity to work with a company committed to being #1 in customer trust, employee satisfaction, and green shipping. Career Growt h: We are dedicated to your development. With mentorship, cross-department training, and career advancement opportunities, HMM invests in your success and professional growth. Collaborative Culture : Enjoy a dynamic work environment that fosters autonomy while providing continuous support and guidance from leadership to ensure your success and personal development. Competitive Benefits : HMM offers competitive compensation packages, health benefits, performance bonuses, 401K, and employee discount programs to support your well-being. Work-Life Balance : We believe in maintaining a healthy balance. Our generous vacation and floating holidays give you the flexibility to recharge and maintain a fulfilling life outside of work. HMM is excited to welcome a meticulous and organized Account Payable Coordinator to our team! In this role, you will play a key part in managing financial transactions, ensuring accuracy, and supporting the smooth operation of our accounts payable processes. If you're a detail-driven professional with a passion for numbers and efficiency, this is the perfect opportunity to make an impact and grow with us! Key Responsibilities: Review and verify AP invoices to ensure accuracy and compliance. Collaborate with internal teams to resolve any issues with incorrect invoices. Process and set up invoices for timely AP payments using the SAP interface. Track invoice statuses and monitor vendor due dates to ensure on-time payments. Provide necessary documentation to support audit processes. Maintain and update vendor records to ensure all information is current. Organize, file, and securely store invoices for easy access and reference. Handle VIP vendor inquiries with professionalism and efficiency. Assist with physical filing of documents and boxes as needed. Perform other tasks and responsibilities to support the AP team as required. Required Skills & Experience Education: Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience). Requires at least 3 years of experience in Accounting Two + years AP experience in a high-volume environment preferred Experience: Previous experience in accounts payable or a similar financial role is essential. Familiarity with AP processes, invoice verification, and payment setup is important. Previous experience in a similar role at a larger organization or with a high volume of transactions is a plus. Knowledge of basic accounting principles and general ledger management. Essential Skills: Proficiency in SAP – Experience using SAP or similar ERP systems for processing invoices and managing financial transactions is highly beneficial. Strong Attention to Detail – The ability to review invoices and ensure accuracy in documentation, vendor information, and payment processing. Excellent Communication Skills – Ability to effectively communicate with internal teams and vendors to resolve discrepancies and answer inquiries in a timely manner while staying calm and professional even in stressful situations. Organizational Skills – Strong organizational abilities to manage a high volume of invoices, files, and documents while ensuring everything is up-to-date and easily accessible. Problem-Solving Abilities – Ability to identify and resolve issues with invoices, vendor records, and payment discrepancies. Time Management Skills – Ability to prioritize tasks, manage deadlines, and stay organized while handling multiple responsibilities simultaneously. Experience with Filing and Document Management – Experience with both digital and physical filing systems and maintaining accurate records. Basic Knowledge of Auditing Procedures – Some familiarity with audit processes, including providing documentation and supporting materials for audits. Join HMM and navigate the future of shipping and logistics, where you’ll grow alongside an industry leader committed to sustainability, innovation, and excellence. About HMM America Shipping Agency: HMM is a leading global shipping company operating over 130 state-of-the-art vessels encompassing more than 50 sea routes to over 100 ports of call. HMM strategically collaborates with customers to develop customized supply chain solutions for dry, refrigerated, and other specialized cargo. HMM is currently ranked in the Top 8 global ocean carriers in terms of service network and market capacity. HMM has formed a global business network of vessels, terminals, railroads, trucks, and offices around the world. HMM is highly regarded as one of the world's top integrated logistics companies with a commitment to operational excellence by our team of industry professionals and state-of-the-art technology. Additional Details: The pay range listed for this position is the anticipated starting salary or wage range, and the final offered rate will be based on individual merit and the relative compensation of employees in similar positions. HMM employee benefits include highly subsidized individual and family insurance coverage (medical, dental and vision), term life and disability insurance, 401(k) employer matching contributions, paid holidays, and up to 10 vacation days and six sick days in the first year. HMM provides equal employment opportunities without regard to race, color, religion, sex, national origin, disability, or other legally protected characteristics. We will consider qualified applicants with criminal histories in a manner consistent with legal requirements. HMM participates in the E-Verify program.