AIC Procurement Manager

Job Description

Job Description

At LUX Infusion, we're reimagining infusion care to be more human, supportive, and connected. Inspired by lux —meaning light - we guide patients, providers, and partners through complex therapies with clarity, compassion, and confidence.

As a clinician-led, U.S.-based organization, we put people first - helping patients feel seen and supported through faster therapy starts, dedicated care coordination, and meaningful collaboration. Our commitment to inclusion, diversity, equity, and advancement (IDEA) is central to our culture, ensuring every team member feels valued and empowered to make a difference.

See your work in a new light.

At LUX Infusion , we're reimagining infusion care as something more human, more supportive, and more connected. We lead with compassion and clarity - helping patients feel confident in moments that matter, while giving providers and partners the trust and insight they need to deliver better outcomes.

Position Summary

The AIC Procurement Manager plays a critical role in the centralized inventory and purchasing model supporting BioMatrix Ambulatory Infusion Centers (AICs). This position ensures timely, accurate, and patient-centered procurement of medications, supplies, and infusion-related products across all AIC locations. Acting as the operational bridge between AIC clinical teams, Pharmacy, Trade, and Supply Chain, the Central Purchaser oversees consolidated ordering, inventory coordination, system accuracy, and compliance with organizational standards.

This role upholds the Buyer's North Star—buy what the patient or pharmacy needs and purchase from the correct account every time—to support efficient, safe, and cost-effective delivery of infusion care.

This role plays an important part in helping LUX Infusion deliver a patient‑first experience - whether that impact is directly with patients or behind the scenes supporting care delivery.

In this role, you'll contribute to work that:

• Helps patients feel seen, supported, and informed
• Supports clinicians and partners through clarity, reliability, and trust
• Moves work forward in a growing, clinician‑led organization focused on better outcomes

Everything we do connects back to real people navigating complex healthcare journeys - and this role helps make that journey brighter.

Responsibilities include:

Centralized AIC Purchasing & Order Coordination

• Review upcoming patient schedules across all AIC sites to determine supply and medication needs.
• Place centralized, consolidated orders for all AIC locations on designated purchase days, ensuring account accuracy and alignment with standard procedures.
• Verify on-hand inventory levels with each AIC to prevent overstocking, stockouts, and redundant purchases.
• Coordinate directly with Nurse Practitioners (NPs) and AIC leadership to confirm delivery timelines and address urgent or patient-specific needs.
• Serve as the primary purchasing liaison between AICs, Pharmacy, and the Supply Chain/Trade teams.

Inventory Visibility, Coordination & Accuracy

• Maintain clear visibility into inventory levels at all AICs by monitoring NP-reported receipts, usage logs, and system updates.
• Partner with AIC staff to ensure accurate logging of drug receipts, usage, and returns to maintain data integrity.
• Support centralized reporting of inventory metrics, usage patterns, and refill needs.
• Prevent duplicative or off-account orders by reviewing system data and adhering to standardized purchasing workflows.

Buy and Bill / Clear Bag Workflow Support

• Coordinate with Pharmacy and AIC teams to follow established processes for Buy and Bill and Clear Bag orders.
• Ensure appropriate documentation, compliance, and communication related to billing accuracy and reconciliation requirements.
• Serve as a key operational link for order verification, change notifications, and real-time status tracking associated with these workflows.

Technology Enablement & Systems Integration

• Utilize the update instance of WeInfuse to access scheduling data, automate ordering workflows, and maintain real-time inventory insight.
• Use E-Order functionality within WeInfuse to eliminate duplicate entry between WeInfuse and ABC Order systems.
• Maintain accuracy of item master data, account assignments, and order routing within relevant platforms.
• Participate in system updates, training sessions, and feedback loops to enhance user adoption and workflow efficiency.

Centralized Inventory Process Compliance & Governance

• Follow all centralized processes for purchasing, escalation, and new drug or supply requests.
• Ensure new medication items are routed through the P&T Committee and properly added to Caretend before purchase.
• Support maintenance and updates of the Procurement Grid, working collaboratively with the Inventory team and Director.
• Adhere to standardized terminology, data conventions, and process language established across Purchasing and Inventory teams.

Communication, Collaboration & Culture-Building

• Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership to ensure smooth operations.
• Reinforce the project's "common language," strategy, and the Why behind centralized inventory decisions.
• Participate in training, education sessions, and continuous improvement activities across the purchasing and inventory workstreams.
• Model a patient-centered approach to operational decision-making.

Qualifications

Education

• Bachelor's degree in healthcare, business, supply chain, equivalent combination of education and experience may be considered.

Experience

• 5-10 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or similar clinical supply chain environment.
• Experience working with purchasing platforms, EHR/EMR/infusion systems (e.g., WeInfuse), or Caretend is a strong advantage.
• Familiarity with Buy & Bill workflows, biologics, specialty drug procurement, or infusion supply chain preferred.

Skills & Competencies

• Strong understanding of infusion therapies, specialty medications, and AIC workflows.
• Excellent organizational skills with the ability to coordinate multiple sites and prioritize competing needs.
• Strong communication skills and the ability to serve as a cross-functional connector.
• Comfort navigating technology platforms, inventory systems, and ordering portals.
• High attention to detail, accuracy, and fiscal responsibility.
• Ability to uphold the Buyer's North Star and support a unified purchasing culture.

Working Conditions

• Primarily office-based in Kansas City, with regular virtual interaction with AIC teams.
• Occasional travel to AIC sites may be required for training, audits, or workflow optimization.
• May require flexible hours depending on patient schedules or urgent inventory needs.

You may be a great fit if you bring:

• Deep care about the human impact of your work
• Clear communication and effective collaboration skills
• Strong ownership and accountability for your responsibilities
• Comfort learning, adapting, and growing in a dynamic environment
• A desire to be part of a team that values empathy and high standards

You don't need to check every box - we care just as much about how you show up as what's on your resume.

At LUX Infusion, we believe infusion care deserves more light - more warmth, more clarity, and more connection.

Here, you'll find:

• Purpose‑driven work with real impact
• A patient‑first, clinician‑led culture
• Supportive, collaborative teammates
• The opportunity to grow with a company building something meaningful

Come help us elevate infusion care - and see what's possible when care comes first.

Pay Range/Rate

$95,000—$105,000 USD

PHYSICAL DEMANDS

The physical demands described here represent those required for an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. If you require a reasonable accommodation during the application or interview process, please contact the LUX Infusion Talent Team at View email address on ziprecruiter.com or View phone number on ziprecruiter.com .

While performing the duties of this position, the employee may occasionally be required to stand, walk, or sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee may also be required to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this role include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Employees are expected to:

• Participate annually in required legal and ethical compliance training
• Consistently act in compliance with LUX Infusion's legal, ethical, and compliance policies
• Adhere to all standards and procedures outlined in the LUX Infusion Compliance Manual
• Refrain from any behavior that could be considered unethical or unlawful

All LUX Infusion team members are expected to support the organization's mission, vision, and values by demonstrating integrity, dedication, compassion, and enthusiasm. This includes placing patients first, working collaboratively with a "stacked‑hands" mindset, and maintaining a consistent focus on quality, accountability, and continuous improvement.

The statements above are intended to describe the general nature and level of work performed by individuals in this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.

This role operates in a fast‑paced environment and requires the ability to prioritize competing demands, manage multiple tasks effectively, and seek guidance when appropriate.

Employees in this position may be required to assist directly - or coordinate appropriate assistance - to ensure access to LUX Infusion's services for individuals with disabilities, including patients, visitors, employees, or others.

LUX Infusion is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.