DOC Parole District 1 Office Associate

DOC Parole District 1 Office Associate

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Position Title: Office Associate

Location: Chicago, IL, US, 60612

Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144-$5,655 monthly

Job Type: Salaried Category: Full Time

Number of Vacancies: 1

Work Hours: See below

Headquarter Location: District I Parole Office - 1110 S Oakley Blvd, Chicago, Illinois, 60612

Work County: Cook

Agency Contact: View email address on click.appcast.io

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview The Illinois Department of Corrections (DOC) Parole Division is seeking an individual to serve as an Office Associate to provide clerical support for the Parole Supervisor. We are seeking an organized and detailed oriented person with the ability to handle a fast-paced environment to join our team. The ideal candidate will also need to be able to communicate effectively verbally, electronically, and in writing with both internal and external stakeholders. We encourage all qualified applicants to apply.

Essential Functions Composes and keyboards complex and varied correspondence, memoranda, and documents for the Parole Supervisor(s) of an assigned office. Prepares and maintains complex, highly specialized records and reports, including reports of personnel, professional, and administrative matters that include sociological, medical, and legal terminology. Assists with timekeeping duties by submitting bi-monthly time statements. Gathers and collects sociological, psychological, and psychiatric reports and correspondence. Responds to inquiries from the general public, parole agents, management, and vendors. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience. Requires the ability to keyboard accurately 45 words per minute. Conditions of Employment Requires ability to pass the IDOC/IDJJ background check. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited. Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. As a IDOC employee, you are entitled to a robust benefits package that includes: Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources