Project Coordinator

About Us

QISG leverages Quantas comprehensive resources to deliver collaborative solutions for our partners energy infrastructure needs. We use in-house talent expertise and resources to plan design engineer manage conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency consistency attention to detail and safe execution. The QISG team brings together Engineering Safety Quality Material Procurement QA/QC Right-of-Way Acquisition Scheduling Environmental Planning Permitting Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

The Project Coordinator I supports project teams within QISGs Engineering Unit with a focus on transmission line design substation design and delivery. This is an entry-level position built to develop technical and procedural proficiency in the engineering industry.

The Project Coordinator owns the organizational success of a project. While the engineering team owns technical outcomes the Project Coordinator ensures that documentation communication and workflows are structured current and traceable so the technical work can move without friction. This role is embedded with project teams and acts as the organizational backbone of project execution.

What Youll Do

Project Coordination & Communication

• Prepare meeting agendas record minutes and track action items through to closure.
• Coordinate internal and client communications and drive follow-up on open items.
• Attend project meetings and clearly communicate task progress needs obstacles and timelines.
• File key project correspondence and maintain traceability of decisions and approvals.

Documentation & Document Control

• Maintain project documentation with the help of document control in Procore Autodesk Vault SharePoint Microsoft Teams and related systems.
• Assist in compiling construction packages and preparing transmittals.
• Coordinate with internal team members and clients on document control and construction package organization.
• Perform document audits to verify project compliance with QISGs QA/QC processes.

Quality & Deliverables

• Support development of project deliverables such as construction packages schedules and QA/QC documentation.
• Support QA/QC documentation tracking and perform non-technical quality reviews of deliverables for accuracy and completeness.
• Develop a working understanding of client standards deliverable submittal requirements and project workflows.

Schedule & Budget Support

• Track project schedules deliverables and resourcing in coordination with Engineering and Project Managers.
• Support Manager(s) with budget tracking and preparation of month-end financial health memos.
• Develop an understanding of project lifecycle stages; scope schedule budget and resource planning.

Business Unit & Process Support

• Create and maintain internal templates and standard work products.
• Participate in process improvement initiatives identifying efficiencies and supporting implementation.
• Support file governance and folder structure standards across the business unit.
• Compile budgetary data across projects and develop charts for internal reporting needs.
• Other duties as assigned.

What Youll Bring

• High School Diploma or equivalent.
• 1 years of related administrative or technical experience or 2 years as a Project Management Administrative Intern (PMAI) or equivalent.
• Strong organizational written and verbal communication skills.
• Proven ability to manage multiple priorities and follow through on details without prompting.
• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint) and Microsoft Teams.
• Comfort learning new systems quickly and working within defined processes and standards.

Preferred

• Associates degree or higher.
• Experience with Procore Autodesk Vault SharePoint or Microsoft Project.
• Exposure to engineering construction utility or transmission line/substation environments.
• Experience with document control transmittals or QA/QC documentation.
• Intermediate Excel skills (pivot tables charts formulas) for budget and reporting support.

What Youll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Comprehensive Health Coverage
• Paid Time Off (PTO)
• Holiday Pay
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Pet Insurance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race color religion national origin or ancestry sex (including gender pregnancy sexual orientation and/or gender identity) age disability genetic information veteran status and/or any other basis protected by applicable federal state or local law.

We are an Equal Opportunity Employer including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application interview or hiring processes or to perform the essential functions of a position please contact us the Companys Human Resources department.

Required Experience:

IC