Director of Administration

I’m working with a university, ranked in the top 100 of National Universities, to hire a Director of Administration.

Location: Hybrid in Philadelphia, PA

Contract Duration: 3 month contract to hire

About this role:

• Serve as the Provost’s right hand by managing a highly complex calendar, coordinating meetings/events, handling travel logistics, and preparing briefing materials for high-level university leadership activities.
• Act as a key liaison across the university by building strong relationships with deans, leadership teams, government affairs, alumni, donors, and external partners to support strategic initiatives and engagement efforts.
• Oversee and lead the Provost’s administrative support team, including supervising operations staff and student workers, while ensuring seamless coordination for meetings, events, and executive support functions.
• Handle sensitive, high-priority issues requiring strong judgment, discretion, and knowledge of university policies, including executive communications, policy interpretation, and preparation for high-stakes meetings.
• Support major strategic initiatives for the Office of the Provost, including executive recruiting/onboarding for senior leadership roles, planning delegation trips and university events, and representing the Provost at select meetings and engagements.

Experience:

• Bachelor's degree and five years of job-related experience or an equivalent combination of education and experience.
• Experience initiating and managing complex projects with multiple layers and challenges.
• Advanced experience in MS Word, MS PowerPoint, and MS Excel. Advanced MS Outlook experience in managing complex calendars and scheduling large-group meetings.
• Experience working in higher education preferred.

Interested? Apply now!