Executive Coordinator

Job Description

Job Description

About This Role

Organizational Superstar Needed! Executive Coordinator at Family Forum, Inc.

Company: Family Forum, Inc.

Location: Central Office / Flexible

Job Type: 30 hours/week (with the potential to grow as our needs arise!)

Deadline: Open Until Filled

Expected Start Date: August 13,2026

About the Role: Are you a tech-savvy administrative professional who thrives on keeping teams organized and operations running smoothly? Family Forum, Inc. is urgently seeking an Executive Coordinator to support our executive team, including the Executive Director, Program Director, HR Lead, and Fiscal Officer. You will be the backbone of our communication, event coordination, technology, and professional development systems. If you love utilizing tools like Canva, Microsoft Office, and SharePoint to make magic happen, we need you on our team!

Join our mission! We are moving fast, and this 30-hour-a-week position has the potential to grow. Applications are being reviewed immediately, and the position is open until filled. Apply now!

What You’ll Do:

• Assist in coordinating internal and external training accommodations for our staff.
• Create engaging monthly staff newsletters and quarterly agency newsletters, as well as draft the annual report.
• Lead our SharePoint design, monitoring, and updating.
• Oversee the agency website and social media presence.
• Enter employee training records, monitor staff qualifications, and ensure adherence to Professional Development policies.
• Assist the executive team with technology issues, specific tasks, and correspondence.

What We’re Looking For:

• Education: Associate degree in Office Administration or a related field is required.
• Experience: 2+ years of experience in administration or in a secretarial position.
• Skills: Strong communication and organizational skills, along with a solid knowledge of Microsoft Office. Preferred knowledge of Canva and ChildPlus.
• Certifications: Must have a current driver's license and complete required continuous education, including OSHA, Civil Rights, and child abuse & neglect training.

Knowledge of Canva

Knowledge of ChildPlus

Experience with Microsoft Office

Experience with Sharepoint

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Leave
• Sick Leave
• Retirement Plan
• Professional Development

• Short Term Disability

  Critical Illness

  Accident Insurance

  EAP

  Wellness Hours

  Paid Education Courses

Family Forum, Inc. is a private, non-profit corporation that provides programs for families in Ashland, Bayfield, Douglas, Iron, and Price Counties of Wisconsin. The corporation is made up of a Governing Board who manage the affairs of the corporation through the Executive Director. The programs provided by Family Forum, Inc. are Head Start / Early Head Start.

We are dedicated to preparing children and their families for success; through high quality programming, family support and wellness education, while fostering meaningful relationships.

Partnering with families and communities to build school readiness for all children through passionately committed relationships that connect families to goal oriented outcomes.