Office Support Assistant - University of Illinois Extension

Office Support Assistant - University of Illinois Extension

University of Illinois Extension Unit 10, Galesburg

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary
Work under direct supervision of the County Director to support the needs of the Extension office. Duties & Responsibilities

• General Office
  • Answers phones and directs questions to appropriate staff.
  • Greets walk-in clients and responds to requests.
  • Sorts and distributes mail.
  • Assists staff members in making meeting and other physical arrangements for conferences, remote learning, tours and workshops conducted by Extension.
  • Composes factual correspondence requiring the use of judgment and knowledge of Extension activities, programs, and University policies and procedures. Edits for grammar, punctuation and sentence structure.
  • Assists in the development, maintenance and coordination of complex databases, mailing lists, records, and filing systems.
  • Provides a variety of factual information to staff, requiring use of judgment and knowledge of area programs, policies, and procedures.
  • Responsible for coordinating local office mailings.
  • Completes annual inventory for Knox County.
  • Assists civil service staff in local office with clerical needs.
  • Assists educators assigned to the local office with clerical needs.
  • Arranges work schedules for extra help clerical positions for Knox County with the county director.
  • Maintains confidentiality.
  • Performs other duties as assigned.
  • Complies with Affirmative Action/Equal Opportunity policies and guidelines in all aspects of programs and personnel.
• 4-H
  • Responsible for working with other 4-H program staff to enter records on 4-H Online and ordering and inventorying all project manuals.
  • Prepares 4-H premium checks.
• Fiscal
  • Accepts program and registration fees and prepares deposit for in/out account for Knox County.
  • Works with fiscal secretary and county director to develop additional fiscal responsibilities for Knox County.

Additional Physical Demands
To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting View email address on jobs.institutedata.com . Minimum Qualifications

High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories below:
College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of computer systems.
Preferred Qualifications

Extension experience.
Knowledge, Skills and Abilities

• Capacity to communicate with a wide variety of people clearly and concisely. Meet the public with a pleasant, composed and cordial manner.
• Skill in working independently, while positively contributing as part of a professional office team.
• Computer proficiency, including Microsoft Office Suite.

Appointment Information

This is a 100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is $39,159.90.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on May 28, 2026 . Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact View email address on jobs.institutedata.com . For questions regarding the application process, please contact View phone number on jobs.institutedata.com.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next . Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at View phone number on jobs.institutedata.com, option #1, or View email address on jobs.institutedata.com .

Requisition ID : 1036214

Job Category : Off-Campus

Apply at: